Tax (for Montana Counties)

Tax billing and receipting shouldn't be done alone. We're there for you like a helpful member of your team.

  • Save time processing tax payments and receipts
  • Effectively manage municipal and school distributions
  • Balancing is supported by exceptional reporting
  • Easily handle assignments, redemptions, and protests

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Use Montana County tax software to manage billing and receipting with confidence

Black Mountain’s Montana County Tax software outfits the treasurer’s office with all the essentials and more to conquer the sometimes harsh Montana billing and receipting seasons. Don’t just survive billing and receipting; take charge with the right software “gear” to get bills right and payments receipted; assignments assigned, protests handled and distributions distributed. You and your staff will appreciate the functionality you get from Black Mountain’s Tax application. Whether taking payments or creating tax bills you will complete daily and other periodic tasks with confidence. You and your clerks will be smiling.

Show Tax Features

  • Tax Billing:
    • Print to preprinted forms or plain paper.
    • Pressure Seal Tax Bill format.
    • Tri-fold mail ready design eliminates stuffing envelopes – saving $$.
    • Cass Code Certification available to reduce mailing costs.
    • Option to automatically print full legal description that can be attached to bill.
    • Archive Tax bills in PDF format for quick access. Adobe 5.0© required with Montana County Tax software.
    • Design your own messages to print on the tax bill for delinquent taxes, assignments, districts and class-codes.
    • Export file available to send electronically to Banks and Mortgage Companies, which take the place of sending actual bills or reports. -This file contains all taxpayers.
    • Maintain Mortgage Company information and send custom report containing billing for taxpayers specific to the particular bank or mortgage Co.
  • Tax Receipting:
    • First and second notice stub that prints on tax bill contains bar code for easy receipting. Just pass the stub in front of your bar code scanner.
    • Manual receipting simple and easy.
    • Import Payments from Banks and Mortgage Companies.
    • Use our optional WebTax program to download tax payments made by credit card on the Internet.
  • Other Receipting:
    • Motor Vehicle Receipting — A special document is available for entering monthly motor vehicle collections. System motor vehicle codes correspond directly with Department of Justice codes so receipt entry is quick and easy.
    • Miscellaneous Receipt Entry — A101 entry is quick and easy. Templates can be created that have predefined accounting. Using the templates speeds up entry and reduces accounting errors.
    • Distributed Receipt — A2 document automatically distributes the payment to the correct funds. Use with receipts such as Oil and Gas or Entitlement payments. Can be based on a levy or other predefined distribution.
  • Tax Query Abilities -Get quick information on taxes owed, taxes paid, legal description, billing history, assessor information (market & taxable values, class-codes, etc.), and CAMA data. View tax bills and tax sale certificates in PDF format.
  • Figure Payoffs -Set an Interest Date and then print your payoff queries for future reference.
  • Easy Secure Access -For interested third parties such as Title Insurance companies, Realtors and taxpayers either in house or via the internet using our optional WebTax program.
  • Tax Sale Certificates -Generate Certificates in PDF format that automatically attach to the taxpayer’s record and can be viewed or printed anytime.
  • Assignments & Redemptions:
    • Setup Assignments by payment date or tax due date.
    • Figure Redemption payoffs by adjusting Interest Date and then print Redemption query for future reference.
    • Protect Taxes Protested taxes are easy to setup and maintain. For denied protests distribution of interest automatically goes to original funds otherwise for protests granted it goes to the refund revolving fund.
    • Distribute Interest Earnings The distribution rules are defined one time and then each month the program automatically distributes the interest entered no more spreadsheets!
  • Other Features in Tax Billing and Treasurers Accounting:
    • Form Letters – Merge tax information onto form letters that you create such as delinquent tax reminder letters, tax sale certificates, writs, etc. You can also create merge databases that can be used with Microsoft Word’s© merge functions.
    • State Treasurer’s Report – Treasurer’s Disbursement document automatically loads the prior month cash balances for the County Collection Report. A file is automatically created and can then be sent to the State of Montana.
    • Warrant Redemption – The system is designed to import cleared warrants from a bank download file or they can be entered manually.
    • GASB 34 -We have developed reporting tools that will allow you to maintain your existing fund accounting structure for internal use, as well as, provide information to produce full accrual statements.

Built-in Reports

Use Black Mountain’s Montana County Tax Software built in-reports to get the information you want. Reports are built in to manage warrants, communicate with schools, and expedite balancing. The most popular reports are included in report packages that can also be customized for one-step printing or emailing at month’s end. Extensive filtering options provide control to narrow or expand results for reports with the precise information you need. And if you want it custom, design your own report with the built in user report function!

Show Reports
  • Receipt Reports (receipt detail, daily receipt summary, receipt history, receipt distribution and others)
  • Billing Detail
  • Billing Distribution
  • Sample Fund Distribution by Levy
  • Receivable Reconciliation
  • Cash Transaction Summary Report
  • Warrant Redemption by Day and Type
  • Property Assessment
  • Uncollected Taxes
  • Mortgage Company
  • Assignments
  • Outstanding Protested Taxes
  • WEB TAX and ASSESSOR are automatically reconciled
  • Tax Sale Certificate reports for county clerk and recorder

Download more details in our Printable Tax PDF

Add-On Modules:

What Our Customers Are Saying:

You are absolutely great with help and understanding. Without your help and without your software I would be up a creek without a paddle and with many sleepless nights and would need to take some stress relief pills.

Sharon S.–Clerk, Montana

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