Budget Preparation

Budget preparation shouldn't be done alone. We're there for you like a helpful member of your team.

  • Effectively collaborate without manual spreadsheets
  • Integration makes creating budgets quick and easy
  • Precisely calculate payroll wages and contributions
  • Create multiple what-if scenarios for negotiations

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Collaborative budget preparation software for school accounting

Get your department heads together. Build a collaborative expenditure and revenue budget without spreadsheets. Because our Budget Preparation system is integrated with the general ledger, there is no need to export to or import from external data sources. Each budget record displays 3 years of history and the current year budget and actual for reference in setting the new fiscal year budgets. And the integrated graphing will help you communicate your new budgets faster.

The Budget Preparation system also provides a streamlined process so you can create an accurate payroll budget. Utilizing your built in salary schedules, payroll benefits and accounting information, it automatically calculates the payroll line item budgets. You will save hours compared to manual budget entry or spreadsheet import and export.

Show Budget Preparation Features
  • Multiple Levels Of Security – Allows you to customize access to the budget preparation system and its functions.
  • Loads Revenue And Expenditure Line Items – From Accounting for preparation of the fiscal year budget. This can take only seconds depending on number of lines.
  • Import Of Specific File Format – Accommodates getting started first year if Budget already partially complete.
  • Real Time Current Year Actual For Line Item – And total preliminary budget for a fund are displayed on each budget line record.
  • New Line Items – Can be added directly in Budget Prep. Non-Current line items that are no longer used can be maintained in the system for comparison or historical purposes.
  • Provides For Fund Reserves – And Adjustment of Cash available for budget preparation purposes.
  • Multiple Budget Scenarios – Can be saved and/or restored.
  • Transfer Budget Lines To Accounting When Desired – Transferring may be done as many times as necessary during the budget preparation process to facilitate on going general ledger accounting transactions.
  • Charts and Graphs – To create instant graphs of the information based on certain system reports – like Expenditure/Revenue Budget Comparison, Expenditure/Revenue Budget Comparison by Year or Payroll Budget Comparison.
  • Instant Access – To Ledger’s month to date totals. Provides total year view. Quickly access any Budget Preparation system feature.
  • Preliminary Budget Figures – And line items may be added by using one or a combination of the following methods:
    • Manually in each ledger account.
    • Remotely by department heads using secure access where changes are restricted to their budgets only.
    • Automatically by using the previous year’s budget or actual figures – or – a percentage of either. This can be applied to all budgets or  selected budgets by account code range.


  • Create annual payroll using anticipated rates. The result is anticipated costs summarized by budget line item.
  • Build Salary schedules that allow you to quickly do “what if” cost analysis for budget preparation or for salary negotiations. Know quickly how a 3 % salary increase would affect wages, employer costs and employer paid benefits.
  • Salary Schedules created for calculating and assigning wages to each employee or “position” can also be integrated with the payroll budget system to automatically adjust an employee’s salary for longevity pay and other corresponding changes during the payroll year based on the approved payroll budget.
  • The Payroll Employee spreadsheet allows you to make detailed changes and refine rates for each employee at the pay period level. This allows changes to be applied to select pay periods during budget preparation.
  • Expenditure account changes can also be applied in any month and to different pay types resulting in the most accurate kind of payroll budgeting.
  • Budget Preparation system calculates account totals supplying line item amounts.

Built-in reports

Being fully integrated with the general ledger in Accounting means budget reports are always up to date with real time actuals. The Revenue and Expenditure Budget Prep reports are designed to act as interactive worksheets during your budget workshops, displaying notes and details at your discretion. Have a visual group to present to? Use our built in graphs and charts to “show” them the proposed budget plan. From Project Budgets to Payroll Budgets to every day Revenues and Expenditures, the Budget Preparation reporting options put it all at your fingertips.

Show Reports
  • Revenue Budget
  • Expenditure Budget
  • Revenues Compared with Expenditures
  • Expenditure by Activity & Object
  • Revenue/Expenditure Summary
  • Fund Summary of Revenues
  • Summary of Appropriations by Fund & Object
  • Fund Budget Summary
  • User Reporting Capabilities
  • Review & Reprint reports capabilities
  • Reports can be printed to screen for preview, directly to printer, to a file or to email

Special Payroll Budgeting Reports

  • Payroll Detail Report
  • Accounting Summary
  • Payroll Summary

View Budget Preparation PDF

What Our Customers Are Saying:

I LOVE it! OMG, yes! Would recommend it to anyone!

Diane A.–Auditor-North Dakota

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