Purchase Orders

Black Mountain’s Purchase Orders is completely integrated with Accounting. The two systems together provide you the
flexibility to handle any of many purchasing situations; partial deliveries, price changes, unknown freight amounts, cancelled orders and more.

The impact of a pending purchase is reflected in your budget immediately even though delivery and payment is months away.
Your budget balance will reflect what’s really available right now; making managing expenditures accurate and easier.

Printable Purchase Orders PDF

Features

  • Email POs directly to the vendor with just a few clicks of the mouse. Of course, you can quickly print a copy to mail or file.
  • Automatically generates appropriate accounting – even when a PO crosses fiscal years. Example: Purchase order is created in one fiscal year and delivery and payment does not occur until the next.
  • Make informed purchase decisions based on real available budgets – budget report shows total committed. This total is the combination of purchase amounts paid plus amounts committed to the purchase of items ordered with POs or other encumbrance documents.
  • Full Integration – POs are fully integrated with our Accounting system, as well as being integrated with an available paperless requisition system.
  • Vendors with multiple outstanding purchase orders – Pay for multiple purchase orders and partial purchase orders with a single check to the vendor. The payment process automatically looks for outstanding POs for the vendor, allowing you to choose to pay for all items on a PO, several POs or individual lines from one or more POs.
  • Vendor and other online queries – if a purchase order is partially or fully paid, one mouse click will display the payment information detail.
  • Ease of entry – Item entry is a snap including entry of expenditure lines. Accounting distribution can be preset by vendor, preset for each line you enter until you need to change or each individual line can be added as needed.
  • Encumbrance Documents – These documents are used to encumber budget appropriations not done through the Purchase Order process.

Reports

  • Purchase Order List
  • Outstanding Purchase Order List
  • Current Year Budget Detail
  • Year End Open POs
  • Budget vs. Actual
  • Budget vs. Actual with ORGs (by Department or Organization account code)
  • Vendor Order Address List

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