Payroll

We think school payroll software should have amazing customer support.. don't you?

  • Streamlined exception-based time entry
  • Automatically produce W2s, 941s, files, and reports
  • Built-in retirement tracking and reporting
  • Track employee information, wages, benefits, leave, and more

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School payroll software that you can understand

Using Black Mountain’s school payroll software is the straight forward way to satisfy your employee’s basic expectation to be paid correctly and on time; no matter how complicated or involved the rules for accomplishing this might be. You will enjoy the flexibility and ease with which it handles varied pay periods, leave, benefits and accounting.

MANAGE EMPLOYEE INFORMATION
You’ll have all the information right at your fingertips. The employee maintenance form delivers immediate access to all employee records essential to performing payroll tasks such as answering questions and updating records. Scan supporting documentation and photos for fast access later.

BENEFITS AND DEDUCTIONS
Setting an employee’s employer paid benefits and personal deductions is performed simply by selecting from lists of predefined deduction and benefits. Each has a set of underlying rules, set previously, including a rule for situations where control of rates or amounts is needed at the employee level.

LEAVE BENEFITS
Multiple leave buckets allow you to automatically accrue or manually assign leave amounts. Balances are controlled automatically through the time card pay cycle. Need an annual accrued benefits liability report? It’s included. And it is just one of many leave reports that will help you get and keep your employee leave balances right.

TIME ENTRY
You will perform the biggest task each payroll period with speed and accuracy. At the start, automatic time entry can be used for certain employees. This speeds the process so you can get right to individual employee time entry where quick addition of pay types and accounting distribution will move you quickly to the next employee. And when the time card is complete a single click displays the pay results for your review.

PREDEFINED ACCOUNTING RULES
Our school payroll software utilizes a combination of expenditure accounting rules that together insure your payroll expenditures, including employer paid benefits are distributed to the correct accounts. The expenditures and liabilities are journalized, summarized and made ready for you to post to the accounting system general ledger.

Show Payroll Features
  • Local Deductions/Employer Contributions – Manage deferred compensation, Section 125’s, Annuities, garnishments, 457’s, etc.
  • Leave Buckets/Leave Accruals – 3 standard buckets: Sick, Vacation, and Personal time. Complete management of Comp time. Add up to 9 more buckets. Set either for automatic or manual accruals.
  • Salary Schedules – Employee records can be tied to our Budget Preparation Salary Schedules. Provides for quick automatic salary updates.
  • ACH Electronic Direct Deposit – Employee net wages can be deposited electronically to as many different banks and accounts as needed.
  • Full Integration with Accounting – Journal entries are automatically created whenever a payment or adjustment transaction is created and are sent to the Accounting system, which updates the payroll ledgers. A key feature you should look for in any school payroll software solution.
  • Paycheck Correction/Cancellation – Cancellation completely reverses all system entries associated with paying the employee including Year To Date, accounting entries, deduction/ contribution records etc. – No manual journal or W2 adjustments needed.
  • Deduction Adjustments – Over withholding errors can be quickly refunded to the employee. Employee Deduction history is automatically adjusted and accounting entries automatically created.
  • Employer Contribution Accounting – Use global settings, individual employee settings or combinations to achieve complete correct expenditure accounting.
  • Third Party Disability Payments – Simple process to update employee YTD figures and pay the employer portion of Social Security and Medicare.
  • Paycheck Advances – Provides quick way to produce an advance check, balance is automatically deducted from the employ net pay next regular payroll.
  • Electronic Paychecks and Stubs – Order by check number or by employee name.
  • Reissue Checks – For checks that have been lost or destroyed – allows for quick reassignment of new check numbers and direct printing.
  • Expenditure Accounting Distribution – Payroll expenditures can be automatically distributed between as many line items as needed on a percentage basis. Timecard entry allows hourly distribution of expenditures as well as exception entries.
  • Time Card Entry – Provides for validations of accounting and distribution percentages. Allows unlimited splits by hours or percents and unlimited pay types.

Built-in reports

Whether you need standard payroll reports or custom sets of reports using our report creator, you’ll have every report available at your fingertips with our easy-to-use school payroll software. From employee history to deduction details, from 941s to compensated absences reports, everything you need is a click of a button away.

Show Reports

  • Payroll Worksheets – Allow the payroll clerk to completely proof all facets of the payroll process to ensure accurate setup of employee records, time card entries and accounting before the checks are processed.
  • Payroll Register and Accounting Register – Provides complete information for each employee by pay date or a range of pay dates.
  • Payroll Summary – Provides summarized totals by pay date range. Tracks payroll liabilities by showing current accrual, accrual carried forward, amount paid and amount remaining difference.
  • Accounting Reports – Includes Payroll Expenditure Detail, Detail Query, Journal Vouchers, Cash Report, Expenditures by Employee and more are standard reports in our school payroll software.
  • Employee Reports – Nearly 30 different reports to provide the information you need.
  • Check Reports – Includes ability to track both regular checks and ACH payments, Check Status reports and details associated with liability payments and more.
  • Employee History – Including deductions, contributions, expense and hours history.
  • Online Help and Manual – On screen help for every procedure – Want another printed manual? Print another one quickly.
  • User Reports – Simple report creator. Create simple reports to enhance the built in set of system reports.
  • Volunteer reports – Including Worksheet, Register and Accounting Register.
  • Deduction reports – Includes quarterlies like Workers Comp summary, Unemployment summary, 941 support & State reports.
  • Report Packages – Put together custom sets of reports for an individual or entity to create a package. Put packages into a group. Set up email addresses. Tell system to send Group of Packages. Sends hundreds of pages of reports within seconds to any number of recipients. Microsoft Exchange or Outlook required.

Download more details in our Printable Payroll PDF 

 

What Our Customers Are Saying:

I love Black Mountain; everything is so EASY.  I knew BMS could do it, because it can do anything I want it to.

Linda P.–Assistant Clerk, Montana

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