Tag Archives: Dropbox

How to Organize Your Computer and Virtual Space

13_58_11Did spring cleaning (and maybe summer, fall and winter cleaning) pass your computer by?

With so many to-do’s to check off the mile-long list on any clerk’s desk, it’s hard to get around to tidying things up and organizing your desk and computer. But a tidy space (virtual and otherwise) can actually help get things done quicker, and more efficiently.

It doesn’t have to take all day, either! Here are some “quick and dirty” tips for organizing your office computer.

Organize Your Virtual Space

Email management

Managing and organizing email can be an extremely frustrating task. Using tags to organize emails is an effective method that allows you to specify keywords that describe the topic of the email for simple searching at a later time. Read more >

Posted in Best Practices, City Clerk Cafe, Office Efficiency | Tagged , , , , | Leave a comment

Trend Alert – Dropbox and Similar Cloud Services

We’ve been notified of a trend happening, and no, we’re not talking colored denim and tribal prints!  We’re talking about Dropbox, a cloud-related service where your photos, documents, and videos are stored virtually and can be accessed from your phone, computer, laptop, or reader.  Why are people flocking towards Dropbox and similar cloud services?

  • Simplicity.  Work from any computer or internet device and your work is automatically saved to the cloud.  Files are never unintentionally lost, moved, or stored on the wrong devise.
  • File Sharing. Because everything is stored in this virtual space, there is no need for CD’s, USB drives, or emailing of files for future access.
  • Read more >
    Posted in Best Practices, City Clerk Cafe, Cloud Computing, Office Efficiency | Tagged , , , | Leave a comment

    Doing More With Less is As Easy As 1, 2, 3 (4 and 5)!

    Paperwork

    City and government budgets are tight as ever, and clerks are being asked to do more with less.  In fact, a recent survey suggests that “being asked to do more with less” is the biggest challenge for government workers today.

    While we are still a few decades away from being able to clone worker-versions of ourselves like in the movie “Multiplicity”, clerks across the country are finding ways to do more with fewer resources.  So while the deliverables and expectations may continue to grow, clerks are getting more clever and efficient with their jobs.

    Here are five things you can do to lighten the load at work, which will help improve efficiency and lighten your load. Read more >

    Posted in Best Practices, City Clerk Cafe, Office Efficiency | Tagged , , , , | Leave a comment

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