Monthly Archives: July 2012

Accounting Terms Defined (O – Z)

Accounting starts with A, B, C’s and 1, 2, 3’s.  We gave you the A, B, C’s–actually the A thru N’s–of government accounting terms last week, so this week we will finish off with O – Z’s.  So enjoy the quick brush-up on your accounting vocab, and as before, for a full list of accounting terms, don’t forget to check out the Accounting Glossary.

O -Operating Budget: A plan of current expenditures and the proposed means of financing them. The operating budget is the primary means to ensuring that the financing, acquisition, spending, and service delivery activities of the state are controlled. Read more >

Posted in Accounting Basics, Best Practices, BMS Products, Government Accounting Standards, School Software, Small Cities, Uncategorized | Tagged , , , | 1 Comment

Accounting Terms Defined (A – N)

Verifying balance sheet

Like it or not, accounting is an integral, and necessary part of our jobs.  There is not a single business or agency today that does not have some element of accounting to attend to: tax reporting, billing, payables, receivables, payroll.  For such an important role it plays, it is not uncommon for the job to be handed over to someone with little, or no accounting experience.  And while these jobs may start with an accounting introduction that includes entering invoices, billing customers, or entering payroll, it is important to understand how inaccurate entries or account coding can affect the overall accounting picture. Read more >

Posted in Accounting Basics, BMS Products, Government Accounting Standards, School Software, Small Cities, Uncategorized | Tagged , , , | Comments Off on Accounting Terms Defined (A – N)

The Benefits of Cloud Apps

Cloud Computing ImageFirst virtual offices, now virtual servers. Is this the future of information storage and access?

The Buzzword: Cloud Computing.

What It Is: Unlike a network server, which is a physical entity, cloud computing is a service where resources, information, and software can be accessed by multiple computers over a larger network (i.e. the Internet).

This “virtual server” can be accessed by anyone in the “network” anytime, from any computer; allowing for easy access to applications and sharing of information between users. Because of easy transfer of applications and maintenance of software, more and more customers are migrating towards clouds and away from purchasing software because cloud computing creates efficiency. Read more >

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Ten Common Safety Mishaps (and how to prevent them!)

Filing Cabinet

Do you know more accidents happen between Memorial Day and Labor Day than any other time of year? It’s a good reminder for us that accidents can happen anywhere–home or office–and that preventative measures save time, money, and even lives.

While our jobs do not require us to scale ladders, operate heavy machinery, or balance on scaffolding, the ever-changing technology and office automation present new workplace risks all the time. Take for example the computer: seemingly harmless at first, improper use of a computer can lead to eyesight problems, carpal tunnel, and back pain.

Here is a list of the most common office injuries you may not have thought of, and how to prevent them:

  • Inadequate or poor lighting: Bad lighting can lead to vision problems and tension headaches.
  • Read more >
    Posted in Best Practices, City Clerk Cafe, Office Efficiency, Uncategorized | Tagged , , , , | 1 Comment

    Lifelong Learning with BMS Training

    Recently, in our post “Lifelong Learning: The benefits and the how-to“, we discussed the benefits of feeding your brain with new knowledge over the course of your career.  These benefits–better understanding, sharpness, adaptability, youth, credibility, and cohesiveness–all contribute to workplace happiness, relationships, and job security.

    Well, at Black Mountain Software, we like to practice what we preach, so we are proud to announce our summer training schedule. Join us for one of our many mini-training opportunities and learn more about processes and features that will help you more adequately and efficiently use Black Mountain Software.

    For more information or to register for these online classes, hosted by our friendly Support Specialists, go to the BMS website and login. Read more >

    Posted in Accounting Basics, BMS Events, BMS Staff, Government Accounting Standards, School Software, Small Cities, Uncategorized | Tagged , , , , , | Comments Off on Lifelong Learning with BMS Training

    Lifelong learning: The benefits and the how-to

    Coffee Shop, Learning Resource Centre, Edge Hi...

    A schoolteacher of mine used to say, “Give a man a fish, feed him for a day.  Teach a man to fish, feed him for a lifetime.”  Isn’t that so true?  Doesn’t learning ultimately always benefit over having someone do it for you?  Of course it does!  Why?

  • Learning helps us understand.
  • Learning keeps us sharp.
  • Learning makes us an asset at work.
  • Learning keeps us young and up to date on our ever-changing world.
  • Learning builds credibility.
  • Learning makes us enjoyable to work with.
  • An article in Government Technology outlined five ways to keep learning.    With so many options for learning—online, webinars, seminars, in a classroom, community programs, conferences, professional organizations, social media—there are ways for just about any one to expand their learning opportunities, but here are few suggestions:


    Read more >
    Posted in Best Practices, City Clerk Cafe, Office Efficiency, Uncategorized | Tagged , , , , , | Comments Off on Lifelong learning: The benefits and the how-to

    Synchronized Data Backups

    By Wayne Carriere, BMS President

    Black Mountain Software has previously addressed the importance of properly creating and maintaining daily backups of critical database files, covering a variety of details related to the backup process in various publications. However, one of the most often overlooked items is that these backups need to be “synchronized” to provide the greatest protection in case of live data loss.

    What are “synchronized” backups and why are they important?A synchronized backup provides a snapshot of how everything was in each application database at essentially a single point in time. It is normally scheduled to run automatically late each night. Read more >

    Posted in Best Practices, BMS Products, BMS Tech Tips, Office Efficiency, Utility Billing | Tagged , , , , , | Comments Off on Synchronized Data Backups

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