Monthly Archives: December 2012

All Roads Lead to Polson, MT: The Journey of Two New Hires

Based on popular feedback following the fall conference season, we’d like to highlight a couple of Black Mountain Software’s newest members of our team: David Morton, Customer Solutions Coordinator, and Pat Cook, County Support Specialist.  Both David and Pat have “been around the county block” so to speak, and have an exciting vision for the future development of Black Mountain Software’s county customers.

Though David says he is a bit embarrassed that his experience “shows so much” that he “could use some wrinkle cream,” he is proud that his journey began—and now continues—at Black Mountain Software.  As one of the first employees at BMS in 1993, David started his days working out of Vice President Jack Liebschutz’s converted garage.  Read more >

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Cut the Time It Takes to Reconcile UB Payments

by: Jen Carlson, BMS Installation Team Lead/Senior Support Specialist

Are you tired of taking hours to reconcile your utility billing deposits to your bank statements? Take a load off, and let the utility billing software by Black Mountain Software help you with your cash handling procedures!

You can lessen the time spent reconciling utility billing payments to your bank statement by simply sending your receipt journal voucher to Accounting EVERY time you take a deposit to the bank.*

For example, let’s say it’s the fifth of the month and you are ready to take money to the bank. Once you are done entering into the system all payments to be included in the deposit, immediately do this:

In BMS Utility Billing, go to:

  • Reports >
  • Detail Reports >
  • Collections Journal >
  • Collections Journal Condensed >
  • [OK] to preview >
  • [Yes] to include Payment Types on Summary >
  • [Yes] or [No] to section (depending on if you have sections) >
  • [Enter in a date span of the first of the month to the fifth of the current month]
  • OK >
  • OK >
  • OK >
  • OK >
  • This report should total what you have in cash and checks to take to the bank. Read more >

    Posted in Best Practices, BMS Partners, BMS Products, BMS Staff, BMS Tech Tips | Tagged , , , , | Leave a comment

    Winner of Tea Drawing Announced

    We are excited to announce Angela Kamm of Isla Vista Recreation & Park District (an unincorporated community of around 23,000 adjacent to Santa Barbara, California) as the winner of our Free Tea/Software contest!  Angela was excited too, stating that being announced as winner is “Totally Amazing!” and “Perfect!”  And how could the chosen winner have been more perfect?  Angela is not only originally from the tea-drinking country of England, but she only drinks organic tea  – which, coincidentally, is exactly the kind of tea we put our name on for this marketing campaign.

    “You couldn’t have found a better winner! I don’t drink coffee, I don’t drink alcohol. Read more >

    Posted in BMS Events, BMS Partners, BMS Products | Tagged , , , , | Leave a comment

    How to Throw an Office Party that Sizzles

    Oh yes, it’s that time of the year.  ‘Tis the season of peppermint mochas, ugly reindeer sweaters, and office parties.  Since we know that a lot of our municipal clerks and school and utility personnel are in charge of throwing their office shindigs, we thought we would provide some tips for creating a holiday party that sizzles–not fizzles–this holiday season.

    How to Throw a Sizzling Holiday Office Party

    Review the Policy on Holiday “Spirits.” For government offices and schools, make sure to check policies about serving alcohol on the property well in advance.  You might decide to hold the party off-site if that’s an important factor for you. Read more >

    Posted in City Clerk Cafe | Tagged , , , , , , | Leave a comment

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