Monthly Archives: September 2013

Tools To Simplify Budget Preparation

Some do it in September.  Some in May.  Some wait until the end of the year.  And some do it ALL YEAR LONG!  Budget Preparation.

If you are one of the many organizations that follow the US federal fiscal calendar, budget preparation is probably on the top of your mind right now. That’s because budget planning and preparation are at the heart of good expenditure management.

No matter how wonderful an organization’s budget execution is, if a poor or unrealistic budget was prepared, the organization will be faced with a myriad of problems. Additionally, budget preparation is not always as straightforward as it may seem because any variety of complicated and unforeseen expenditures can affect costs, such as:

  • Scarce revenues that leave programs competing for funding
  • Volatile expenditures such as the cost of fuel, health care, and payroll that are hard to predict for the future
  • Unforeseen events caused by severe weather such as water main breaks, floods, power outages, water contamination, and emergency response
  • Revenue and income calculations that are directly correlated to the pace of economic growth, development, and population
  • Evolving state, federal, and local laws and/or statues
  • Long term projects and other long term expenditures

Good budget preparation tools can be extremely helpful during the budgeting and expenditure planning process. Read more >

Posted in Accounting Basics, Best Practices, BMS Products, Government Accounting Standards, School Software, Small Cities | Tagged , , , , | Comments Off on Tools To Simplify Budget Preparation

Consequences of Leave Without Pay and Nonpay Status

LWOP…you might call it a self-directed furlough.

Out of Office

LWOP (leave without pay or “nonpay status”) is a temporary unpaid status and approved absence from duty, generally at the request of the employee. Some people may wonder why anyone would be interested in taking LWOP, but if you’re a clerk you probably have experienced a variety of reasons people choose to utilize this option. And you probably can understand that having software that helps you manage LWOP is really helpful. If you have Black Mountain Payroll software, you can create an LWOP “time type” to account for Leave With Out Pay hours.  This enables you to “show” the hours to employees on their timecard/check stub and allows the payroll clerk to run reports on LWOP time for reporting to management. Read more >

Posted in Best Practices, City Clerk Cafe, Uncategorized | Tagged , , , , , | Comments Off on Consequences of Leave Without Pay and Nonpay Status

Small Town Stories: North of the River Recreation & Park District

When Finance Director (of North of the River Recreation and Park District) Leda said to her assistant Allison, “You now have an assistant…it’s Black Mountain Software” it made us celebrate out loud!  That’s because our software DOES function like a clerk’s “right hand man” and we DO enjoy getting to know our clients and working one-on-one to meet their needs as if we were sitting in the office right next to them.

Part of that getting-to-know-you process includes finding out more about the towns, communities, schools, and districts that make up our client list.  So when North of the River (NOR) Recreation and Park District recently researched software products and made the switch to Black Mountain Software, we were sure to do our research too – and what we discovered was just how “happening” this organization is! Read more >

Posted in City Clerk Cafe, Customer Spotlight, Small Cities | Tagged , , , , , | Comments Off on Small Town Stories: North of the River Recreation & Park District

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