Spring Clean Your Software and Systems

T2014-10-03O-Nahere’s nothing like a good spring cleaning to help sharpen your tools and remove the dust and clutter, but one thing we often don’t think about spring cleaning is our computer system and software.

Early spring is the perfect time (before finalizing budgets) to seriously evaluate your software needs and tools and determine what is or isn’t working for your agency. So put down your feather duster, and instead think outside your cubicle of how you can spring clean your processes.

Spring cleaning your software means: 

  • Assessing your software and storage needs now and for the future
  • Setting aside budget for growing software needs
  • Sharpening your software tools and evaluating if there are any new add-ons or features you would like to integrate
  • Upgrading your version of software
  • Upgrading your storage needs
  • Identifying tools that will help you do your job better
  • Investigating other options for software that better suits your agency

First, every agency should evaluate and assess what their future needs are and if the current software is meeting those needs. During this assessment, the agency will need to establish what the budget is for addressing those needs.

If the software is not meeting the needs of the agency, is there an upgrade or an additional feature that can be added to the current software to make it more usable, useful, or streamlined?

Once the software needs are evaluated and solutions configured, data storage needs should be considered. Is there currently a cost-effective way to store and access the agency’s data, or do you need to consider a better solution, such as the Cloud?

While the Cloud is a great option for storing big data, it can also serve the need to regularly update your software. For agencies where software upgrades are often delayed or put off, a Cloud solution that automatically updates software for its users can be a convenient and efficient option.

Finally, if it is determined that the current software and solutions no longer suit the agency, spring is a perfect time to start shopping around for a software solution with the tools and functionality that make year-round tasks a breeze.  At Black Mountain Software, we work with agencies to determine the best mix of products and tools to create seamless and comprehensive solutions for accounting, utility billing, payroll and record keeping.

You don’t have to do a lot of scrubbing to “spring clean.” A proper assessment of software needs, budget and upgrade options can truly clean up your agency’s processes better than any combination of sponges and cleaners!

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