Category Archives: BMS Products

Make Ordering Forms Less Taxing with RMPS

Forms are the norm with 1099s, W2s, 1095s, and utility bills to boot! But now, you can get them all from one reliable, trusted supplier.

Our partners over at Rocky Mountain Print Solutions (RMPS) produce and deliver BMS-formatted forms that integrate perfectly with Black Mountain Software. This partnership ensures your form printing is accurate and improves your mailing success. RMPS also allows you to consolidate your form and printer supply needs to a single vendor with convenient online ordering, great prices, and fast delivery.

Rocky Mountain Print Solutions for BMS clients are great because:

  • BMS integrated pre-formatted forms cut down on time
  • Pricing is very competitive
  • The product is high-quality
  • Ordering is done online
  • Form accuracy is guaranteed
  • Shipping is fast and free on orders over $100
  • Forms and cards are formatted to efficiently and seamlessly work with the Black Mountain Software interface

To further maximize your efficiency, RMPS can also meet your Utility Billing needs – either for standard letter or post card bills – at incredibly reasonable prices. Read more >

Posted in Best Practices, BMS Partners, BMS Products, Office Efficiency, School Software, Small Cities, Utility Billing | Comments Off on Make Ordering Forms Less Taxing with RMPS

Common Mistakes to Avoid with Year-End Financial Statements

Anyone that has ever worked with year-end financial statements knows that a thorough review to ensure accuracy and accountability is vital. With so many items and numbers to scour, it’s a daunting and overwhelming task. But, to help with the year-end financial report blues, we’ve compiled a list of the most common mistakes found on financial statements so you can know what to look for ahead of time.

Overlooked Expense Line Items

Sometimes, even large expenditures can be overlooked. These expenses can include everything from salaries and benefits, costs to provide services, to office supplies and other operating expenses. A quick once-over and comparison to estimated expenses on the budget can help guarantee that an expense has not been miscategorized. Read more >

Posted in Accounting Basics, Best Practices, BMS Products, City Clerk Cafe, Government Accounting Standards, Office Efficiency, Small Cities | Comments Off on Common Mistakes to Avoid with Year-End Financial Statements

Why a Good Audit Trail is Important

The latest trend in government is all about transparency—and the embrace of innovative technology by government is making it easier than ever to provide transparency simply, efficiently, and accurately.

It can, however, leave your agency exposed to the public, and they may have questions when looking at your budget and books. In this scenario, a good audit trail is essential because it can save your agency time, preserve its reputation, and minimize errors.

The concept is simple: changes to accounting records should be documented and saved for future reference. Software, such as the governmental accounting software offered by BMS, makes this process straightforward.  Read more >

Posted in Accounting Basics, Best Practices, BMS Products, City Clerk Cafe, Government Accounting Standards, Office Efficiency, School Software, Small Cities | Comments Off on Why a Good Audit Trail is Important

What Utility Customers Expect in the 21st Century

There are some things we love about the “good ol’ days.” Like calling a phone number and speaking to a person, face-to-face interactions with customers, and a cup of plain black coffee. We find that most of our customers like these things too.

But as technology becomes more predominant, not just amongst the younger generations but all generations, it’s important that our agency—and yours—keep up with customers’ changing needs.

Is your utility billing software keeping pace with the 21st Century? If not, it may be time to consider moving your utility billing needs over to a software system that has all the enhanced features your customers have come to expect: automatic bank drafting, online statements and payments, enhanced reporting, real-time record updates, and the ability to query based on a variety of criteria. Read more >

Posted in BMS Products, Utility Billing | Comments Off on What Utility Customers Expect in the 21st Century

Don’t Let Credit Cards Manage You

According to Fundera, 70 percent of consumers prefer card payments, and credit cards account for a third of all card purchases. Unsurprisingly, the amount of daily credit card purchases is expected to continue increasing over time. While government employees only account for a fraction of all credit card purchases, as the amount of credit card purchases increase, local agencies will have a ton of credit card purchase information to monitor. Luckily, Black Mountain Software offers a convenient way to document, track and report employee credit card activity with ease and efficiency: Credit Card Manager.

Credit Card Manager is an add-on module available for Accounting that keeps all credit card information in one secure place so transaction information can be viewed on the fly. Read more >

Posted in Accounting Basics, BMS Products, Office Efficiency, School Software | Comments Off on Don’t Let Credit Cards Manage You

3 Ways Cities are Innovating with Technology

Cities across the United States have started to work smarter—not harder—when it comes to improving their technological infrastructure. From free public wi-fi in big cities, to high speed internet in rural areas, and a general push toward financial data transparency, many cities are finding ways to use technology to innovate within their communities.

Free Public Wi-Fi

Coastal hubs like New York City and San Francisco paved the way for free public wi-fi. However, some landlocked cities have caught up and become hubs in their own right. Kansas City, for example, began by installing wi-fi hotspots across 54 square blocks of downtown in 2015. Read more >

Posted in BMS Products, City Clerk Cafe, Small Cities, Technology | Comments Off on 3 Ways Cities are Innovating with Technology

Financial Data Transparency: Build Better Taxpayer Trust and Confidence

A recent Gallup poll shows Congressional approval at an unprecedented historical low of seventeen percent. There’s an endless amount of reasons one could posit as to why that is the case—political dysfunction, legislative gridlock, corruption, a lack of transparency, and virtually everything in between—but regardless, the level of distrust in governmental institutions is growing and even trickling down to the state and local level, which is frustrating for both elected representatives and their constituents.

Before we all sharpen our pitchforks, fire up the torches and start a revolution, though, there is a silver lining worthy of note: a growing trend of public institutions willing to share their financial data with the citizens they serve and a panoply of technological options to do so. Read more >

Posted in Best Practices, BMS Products, Government Accounting Standards, Office Efficiency, Small Cities | Comments Off on Financial Data Transparency: Build Better Taxpayer Trust and Confidence

New Year Dictionary of Governmental Budget and Accounting Terms

Has your EOY caused your prior-year encumbrances and expenditures to deplete your reserves, or were you in the black because those expenditures were WRTFY?

If all this budget and accounting talk has your head spinning, we’re going to lighten it up with some Happy New Year Vocabulary, courtesy of the United States Senate Committee on Appropriations.

So if you don’t know your program budget from your appropriations, give them a quick once-over with a New Year Review of Governmental Budget and Accounting Terms.

NEW YEAR DICTIONARY OF ACCOUNTING & BUDGET TERMS

H – Hourly (or Non-Exempt)
An employee who fills a temporary or short-term position. Read more >

Posted in Accounting Basics, BMS Products, City Clerk Cafe, Government Accounting Standards, School Software | Comments Off on New Year Dictionary of Governmental Budget and Accounting Terms

Helping You Adapt to Change

The only thing that’s constant is change.

Regulations change, reporting requirements change, and technology changes, too. Within the past few years, we’ve seen a number of reporting requirements change–from the Montana Public Retirement System to Federal Affordable Care Act reporting. These changes are frustrating for clients. It means new reports, more data entry and a system to check for errors. But we are determined to ease that pain, to the best of our ability, by creating add-ons to our software and updating our systems whenever there are new mandated compliance requirements for our clients.

How BMS Software Eases the Pain of Changing Compliance Requirements

  • US-based support.
  • Read more >
    Posted in Best Practices, BMS Products, BMS Staff, City Clerk Cafe, Cloud Computing, Government Accounting Standards, School Software, Small Cities, Technology, Utility Billing | Comments Off on Helping You Adapt to Change

    USDA Allocates $4B for Grants and Low-Cost Loans

    Given that we specialize in Utility Billing software and many of our clients live in small, rural areas, we are excited to report that the United States Department of Agriculture has set aside four billion dollars for grants and low-cost loans to improve rural water infrastructure.

    The program aims to provide funding for drinking water systems, sewage/solid waste disposal, and storm water drainage for qualified households and businesses in eligible areas, which include most state and local government entities in towns with populations of ten thousand or less, private nonprofits, and federally-recognized Tribal organizations in rural areas.

    Applications can be filled out online via the RD Apply tool or through a local USDA Rural Development state field office. Read more >

    Posted in BMS Products, City Clerk Cafe, Latest News, Small Cities, Utility Billing | Comments Off on USDA Allocates $4B for Grants and Low-Cost Loans

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