Category Archives: Cloud Computing

Why We Use Amazon Web Services for the BMS Cloud

The BMS Cloud allows our clients to simplify data management, automate updates and nightly backups, strengthen security, and improve their overall software experience. We offer a smooth transition to the BMS Cloud using in-house migration and installation services, as well by partnering with Amazon Web Services (AWS), one of the most secure, reliable and responsive providers in the industry.

Three Benefits of AWS for the BMS Cloud

Security

Security is of the highest priority for Amazon Web Services. As a customer, BMS benefits from the same security infrastructure built for larger industries, which includes multiple secure data centers, encrypted data transit, network firewalls, multi-factor authentication, and frequent vulnerability testing to ensure data is stored and transmitted safely. Read more >

Posted in BMS Partners, Cloud Computing, Office Efficiency, School Software, Small Cities, Technology, Utility Billing | Comments Off on Why We Use Amazon Web Services for the BMS Cloud

Be Your Own Hero: How to navigate the journey through cyber security

Imagine you’re at your desk receipting utility payments, answering phones and helping customers. It’s Friday and you’re cruising toward the weekend. With your day already half over, you leave for lunch with a smile. But when you return something is amiss.

You log back into your workstation and the screen flickers with static. A sinister winky-face emoji slowly emerges. Beneath it a “Donate Now” button flashes insistently.

You click around. Try to restart. But your entire system is locked. All you can do is click the Donate button. When you do, horns erupt from the emoji’s forehead and an evil laugh bursts from your speakers. Read more >

Posted in Best Practices, BMS Tech Tips, City Clerk Cafe, Cloud Computing, Latest News, Small Cities, Technology | Comments Off on Be Your Own Hero: How to navigate the journey through cyber security

No power? No Problem!

BMS was literally left in the dark with two consecutive, midweek power outages. The most recent lasted only a few minutes and served as a minor but exciting inconvenience, whereas the previous outage lasted quite a few hours after a frog tripped a breaker and shut down the entire county in a single leap. Absurd? Absolutely. Catastrophic? Not at all, but it easily could’ve been.

Fortunately, our office and network infrastructure are equipped for dealing with emergencies. Yet the event served as a teaching moment, a testament to precisely why planning for the worst is the best way to confront the unexpected when it rears its ugly head. Read more >

Posted in Best Practices, BMS Tech Tips, Cloud Computing, Office Efficiency, Technology | Comments Off on No power? No Problem!

Picking Good Passwords You’ll Actually Remember

Last weekend, I had a lot of online shopping to do!

I started clicking away, filling up my shopping cart, hit checkout and…declined?

“What?” I thought to myself. I just got paid! So, in complete meltdown mode I logged into my bank account and at the top of the transaction list I spotted several pending charges, including one for $1,400 to walmart.com. My card number had been stolen and my bank account was compromised.

I always thought I did everything possible to prevent being subject of an account hack or identity theft situation. I had a six-letter password, shredded all my bills and never gave up personal information on the phone. Read more >

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How the Cloud is Changing Telecommuting for the Better

Technology has changed everything, and the ability to telecommute is one of those.
In fact, telecommuting trend data collected by GlobalWorkplaceAnalytics.com shows:

  • 50% of the US workforce has a job that is at least partially compatible with telework or telecommuting
  • 20-25% of the workforce telecommutes at some frequency (2.8% work at least part-time from home)
  • 80-90% of the workforce would like to telecommute at least part-time
  • Fortune 1000 company employees are not at their desk 50-60% of the time
  • The amount of regular, non-self-employed work-at-home employees has increased 140% since 2005

The growing trend for telecommuters and telework is not likely to decline anytime soon. Read more >

Posted in Best Practices, BMS Staff, BMS Tech Tips, City Clerk Cafe, Cloud Computing, Office Efficiency, Technology | Comments Off on How the Cloud is Changing Telecommuting for the Better

Helping You Adapt to Change

The only thing that’s constant is change.

Regulations change, reporting requirements change, and technology changes, too. Within the past few years, we’ve seen a number of reporting requirements change–from the Montana Public Retirement System to Federal Affordable Care Act reporting. These changes are frustrating for clients. It means new reports, more data entry and a system to check for errors. But we are determined to ease that pain, to the best of our ability, by creating add-ons to our software and updating our systems whenever there are new mandated compliance requirements for our clients.

How BMS Software Eases the Pain of Changing Compliance Requirements

  • US-based support.
  • Read more >
    Posted in Best Practices, BMS Products, BMS Staff, City Clerk Cafe, Cloud Computing, Government Accounting Standards, School Software, Small Cities, Technology, Utility Billing | Comments Off on Helping You Adapt to Change

    Don’t Bury Your Head In The Sand Over Cemetery Management

    It’s one of those things you never think about until it’s too late: cemetery management.

    Often, clients don’t see the need for it until it’s a problem: a plot sold that is not available, a record that needs to be found, or an error that’s been discovered. These mishaps can be tragic for those who assume their family’s generations-worth of  plot records will be properly managed and recorded.

    Poor plot management plagues the cemetery industry. Cash-strapped agencies with mismanaged funds have led to a litany of instances regarding incorrect or incomplete recordkeeping, making sacred ground more akin to a battleground. And, if that weren’t enough, these issues are not usually addressed until long after a problem is discovered. Read more >

    Posted in Best Practices, BMS Products, BMS Tech Tips, City Clerk Cafe, Cloud Computing, Office Efficiency, Small Cities, Technology | Comments Off on Don’t Bury Your Head In The Sand Over Cemetery Management

    Onsite Data Storage Can Mean Big Risks

    Natural Disasters. Hackers. Malfunctions. Disgruntled Employees.

    These are just a few of the things that could lead to a data disaster and put your agency at risk of being unable to recover sensitive and necessary information.

    Our data can feel safe, locked away and backed up on a server. But there are still plenty of risks that can be avoided by moving data to the Cloud. That’s because with the Cloud, there is no one single place the data is stored, making it less vulnerable to the following risks.

    Risk Factors to Data

    Natural Disasters

    In the event of a natural disaster, any data stored on a stand-alone computer or server is vulnerable to loss. Read more >

    Posted in Accounting Basics, Best Practices, BMS Products, BMS Tech Tips, City Clerk Cafe, Cloud Computing, Office Efficiency, School Software, Small Cities, Technology, Utility Billing | Comments Off on Onsite Data Storage Can Mean Big Risks

    Technology Trends in 2017 That Will Change the Way We Live

    Despite our love for creature comforts, like the warm voice on the other end of the customer service line, or an office view that is more reminiscent of a mountain resort than a tech outfit, at heart we remain a software company, and therefore prone to technological innovation. So, as we watch the world change and technology with it, we are enthralled to think where it might take us—and our business—in the future.

    Remember when technology trends seemed to have decades between them? The rapid evolution of technology is so quick these days that it seems to be changing yearly—sometimes even sooner. Read more >

    Posted in Best Practices, BMS Tech Tips, City Clerk Cafe, Cloud Computing, Office Efficiency, School Software, Small Cities, Technology, Utility Billing | Comments Off on Technology Trends in 2017 That Will Change the Way We Live

    Different Ways Local Governments Are Utilizing The Cloud

    Different Ways Local Governments Are Utilizing The CloudCloud computing usage by government agencies is on the “rise”, and that’s not just because of its name. While many agencies were hesitant to embrace the cloud in its early years due to security concerns, in recent years, cloud security has become as secure, and in many cases more secure, than on-premise solutions. That’s because a single-site back up is vulnerable to natural disasters and cyber attacks, where cloud-based data back ups are stored in numerous locations.
    In addition, with the influx of big data, data storage, and around the clock upgrades, cloud services are becoming more relevant for government agencies than ever before, increasing security, efficiency, and unlimited data storage. Read more >

    Posted in Best Practices, BMS Products, BMS Tech Tips, City Clerk Cafe, Cloud Computing, Office Efficiency, Technology | Comments Off on Different Ways Local Governments Are Utilizing The Cloud

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