With the 21-22 school year fast approaching along with increased anxiety over the uptick in COVID-19 Delta variant cases, there is a silver lining to a looming, potential storm cloud. Namely, that despite significant job losses for public education in 2020, the US added 943,000 jobs in July—220,000 of which were in local education—according to a report cited by American City & County from the US Bureau of Labor Statistics. This has led to an influx of ambitious and optimistic teachers and education programs determined to showcase what school districts have learned in the past year and how they continue to adapt to ongoing pandemic-related challenges. Read more >
Category Archives: School Software
More Jobs, New Blood, and Adaptation in Public Education
Posted in Back to School Tips, Latest News, School Software
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Make Ordering Forms Less Taxing with RMPS
Forms are the norm with 1099s, W2s, 1095s, and utility bills to boot! But now, you can get them all from one reliable, trusted supplier.
Our partners over at Rocky Mountain Print Solutions (RMPS) produce and deliver BMS-formatted forms that integrate perfectly with Black Mountain Software. This partnership ensures your form printing is accurate and improves your mailing success. RMPS also allows you to consolidate your form and printer supply needs to a single vendor with convenient online ordering, great prices, and fast delivery.
Rocky Mountain Print Solutions for BMS clients are great because:
- BMS integrated pre-formatted forms cut down on time
- Pricing is very competitive
- The product is high-quality
- Ordering is done online
- Form accuracy is guaranteed
- Shipping is fast and free on orders over $100
- Forms and cards are formatted to efficiently and seamlessly work with the Black Mountain Software interface
To further maximize your efficiency, RMPS can also meet your Utility Billing needs – either for standard letter or post card bills – at incredibly reasonable prices. Read more >
Posted in Best Practices, BMS Partners, BMS Products, Office Efficiency, School Software, Small Cities, Utility Billing
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Schools Are Essential, Too
Despite the myriad of challenges that have arose in this doozy of a year, there have been a few net positives that have come along with it. Many essential services have remained functional or quickly adapted thanks to technological advances and the ease of remote work. Groups like the NLC have been lobbying for better municipal funding to improve existing local infrastructure, and long overdue conversations regarding policing and broader criminal justice reforms have become part of the cultural zeitgeist. Perhaps most importantly, though, is the way in which many schools have used the summer to come up with new ways to educate children and keep them safe at the same time. Read more >
Posted in Back to School Tips, Latest News, School Software
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Don’t Let Credit Cards Manage You
According to Fundera, 70 percent of consumers prefer card payments, and credit cards account for a third of all card purchases. Unsurprisingly, the amount of daily credit card purchases is expected to continue increasing over time. While government employees only account for a fraction of all credit card purchases, as the amount of credit card purchases increase, local agencies will have a ton of credit card purchase information to monitor. Luckily, Black Mountain Software offers a convenient way to document, track and report employee credit card activity with ease and efficiency: Credit Card Manager.
Credit Card Manager is an add-on module available for Accounting that keeps all credit card information in one secure place so transaction information can be viewed on the fly. Read more >
Posted in Accounting Basics, BMS Products, Office Efficiency, School Software
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Why We Use Amazon Web Services for the BMS Cloud
The BMS Cloud allows our clients to simplify data management, automate updates and nightly backups, strengthen security, and improve their overall software experience. We offer a smooth transition to the BMS Cloud using in-house migration and installation services, as well by partnering with Amazon Web Services (AWS), one of the most secure, reliable and responsive providers in the industry.
Three Benefits of AWS for the BMS Cloud
Security
Security is of the highest priority for Amazon Web Services. As a customer, BMS benefits from the same security infrastructure built for larger industries, which includes multiple secure data centers, encrypted data transit, network firewalls, multi-factor authentication, and frequent vulnerability testing to ensure data is stored and transmitted safely. Read more >
Posted in BMS Partners, Cloud Computing, Office Efficiency, School Software, Small Cities, Technology, Utility Billing
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New Year Dictionary of Governmental Budget and Accounting Terms
Has your EOY caused your prior-year encumbrances and expenditures to deplete your reserves, or were you in the black because those expenditures were WRTFY?
If all this budget and accounting talk has your head spinning, we’re going to lighten it up with some Happy New Year Vocabulary, courtesy of the United States Senate Committee on Appropriations.
So if you don’t know your program budget from your appropriations, give them a quick once-over with a New Year Review of Governmental Budget and Accounting Terms.
NEW YEAR DICTIONARY OF ACCOUNTING & BUDGET TERMS
H – Hourly (or Non-Exempt)
An employee who fills a temporary or short-term position. Read more >
Posted in Accounting Basics, BMS Products, City Clerk Cafe, Government Accounting Standards, School Software
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Helping You Adapt to Change
“The only thing that’s constant is change.”
Regulations change, reporting requirements change, and technology changes, too. Within the past few years, we’ve seen a number of reporting requirements change–from the Montana Public Retirement System to Federal Affordable Care Act reporting. These changes are frustrating for clients. It means new reports, more data entry and a system to check for errors. But we are determined to ease that pain, to the best of our ability, by creating add-ons to our software and updating our systems whenever there are new mandated compliance requirements for our clients.
How BMS Software Eases the Pain of Changing Compliance Requirements
Posted in Best Practices, BMS Products, BMS Staff, City Clerk Cafe, Cloud Computing, Government Accounting Standards, School Software, Small Cities, Technology, Utility Billing
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Onsite Data Storage Can Mean Big Risks
Natural Disasters. Hackers. Malfunctions. Disgruntled Employees.
These are just a few of the things that could lead to a data disaster and put your agency at risk of being unable to recover sensitive and necessary information.
Our data can feel safe, locked away and backed up on a server. But there are still plenty of risks that can be avoided by moving data to the Cloud. That’s because with the Cloud, there is no one single place the data is stored, making it less vulnerable to the following risks.
Risk Factors to Data
Natural Disasters
In the event of a natural disaster, any data stored on a stand-alone computer or server is vulnerable to loss. Read more >
Posted in Accounting Basics, Best Practices, BMS Products, BMS Tech Tips, City Clerk Cafe, Cloud Computing, Office Efficiency, School Software, Small Cities, Technology, Utility Billing
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Technology Trends in 2017 That Will Change the Way We Live
Despite our love for creature comforts, like the warm voice on the other end of the customer service line, or an office view that is more reminiscent of a mountain resort than a tech outfit, at heart we remain a software company, and therefore prone to technological innovation. So, as we watch the world change and technology with it, we are enthralled to think where it might take us—and our business—in the future.
Remember when technology trends seemed to have decades between them? The rapid evolution of technology is so quick these days that it seems to be changing yearly—sometimes even sooner. Read more >
Posted in Best Practices, BMS Tech Tips, City Clerk Cafe, Cloud Computing, Office Efficiency, School Software, Small Cities, Technology, Utility Billing
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What To Do If You’re Getting the Paperless Pushback
The idea of going paperless is pretty revolutionary. It cuts down on waste, saves trees, is easier to organize, is easier to find, and creates a searchable document. It has been a topic of much discussion on our LinkedIn Group, The City Clerk Café, which is flooded with tips for successful implementation. So, why then, is there still pushback on going the paperless route?
Change takes time, and generations of individuals who have been working with paper for 10, 20, 30, even 40 years have a hard time exchanging a physical piece of paper for a virtual document. In addition, the prep work of scanning, storing, and organizing paperless information can be overwhelming to some. Read more >
Posted in Best Practices, BMS Products, BMS Tech Tips, City Clerk Cafe, Government Accounting Standards, Office Efficiency, School Software, Small Cities, Technology, Utility Billing
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