Category Archives: School Software

Why a Good Audit Trail is Important

The latest trend in government is all about transparency—and the embrace of innovative technology by government is making it easier than ever to provide transparency simply, efficiently, and accurately.

It can, however, leave your agency exposed to the public, and they may have questions when looking at your budget and books. In this scenario, a good audit trail is essential because it can save your agency time, preserve its reputation, and minimize errors.

The concept is simple: changes to accounting records should be documented and saved for future reference. Software, such as the governmental accounting software offered by BMS, makes this process straightforward.  Read more >

Posted in Accounting Basics, Best Practices, BMS Products, City Clerk Cafe, Government Accounting Standards, Office Efficiency, School Software, Small Cities | Comments Off on Why a Good Audit Trail is Important

Schools Are Essential, Too

Despite the myriad of challenges that have arose in this doozy of a year, there have been a few net positives that have come along with it. Many essential services have remained functional or quickly adapted thanks to technological advances and the ease of remote work. Groups like the NLC have been lobbying for better municipal funding to improve existing local infrastructure, and long overdue conversations regarding policing and broader criminal justice reforms have become part of the cultural zeitgeist. Perhaps most importantly, though, is the way in which many schools have used the summer to come up with new ways to educate children and keep them safe at the same time. Read more >

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Don’t Let Credit Cards Manage You

According to Fundera, 70 percent of consumers prefer card payments, and credit cards account for a third of all card purchases. Unsurprisingly, the amount of daily credit card purchases is expected to continue increasing over time. While government employees only account for a fraction of all credit card purchases, as the amount of credit card purchases increase, local agencies will have a ton of credit card purchase information to monitor. Luckily, Black Mountain Software offers a convenient way to document, track and report employee credit card activity with ease and efficiency: Credit Card Manager.

Credit Card Manager is an add-on module available for Accounting that keeps all credit card information in one secure place so transaction information can be viewed on the fly. Read more >

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Why We Use Amazon Web Services for the BMS Cloud

The BMS Cloud allows our clients to simplify data management, automate updates and nightly backups, strengthen security, and improve their overall software experience. We offer a smooth transition to the BMS Cloud using in-house migration and installation services, as well by partnering with Amazon Web Services (AWS), one of the most secure, reliable and responsive providers in the industry.

Three Benefits of AWS for the BMS Cloud

Security

Security is of the highest priority for Amazon Web Services. As a customer, BMS benefits from the same security infrastructure built for larger industries, which includes multiple secure data centers, encrypted data transit, network firewalls, multi-factor authentication, and frequent vulnerability testing to ensure data is stored and transmitted safely. Read more >

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New Year Dictionary of Governmental Budget and Accounting Terms

Has your EOY caused your prior-year encumbrances and expenditures to deplete your reserves, or were you in the black because those expenditures were WRTFY?

If all this budget and accounting talk has your head spinning, we’re going to lighten it up with some Happy New Year Vocabulary, courtesy of the United States Senate Committee on Appropriations.

So if you don’t know your program budget from your appropriations, give them a quick once-over with a New Year Review of Governmental Budget and Accounting Terms.

NEW YEAR DICTIONARY OF ACCOUNTING & BUDGET TERMS

H – Hourly (or Non-Exempt)
An employee who fills a temporary or short-term position. Read more >

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Helping You Adapt to Change

The only thing that’s constant is change.

Regulations change, reporting requirements change, and technology changes, too. Within the past few years, we’ve seen a number of reporting requirements change–from the Montana Public Retirement System to Federal Affordable Care Act reporting. These changes are frustrating for clients. It means new reports, more data entry and a system to check for errors. But we are determined to ease that pain, to the best of our ability, by creating add-ons to our software and updating our systems whenever there are new mandated compliance requirements for our clients.

How BMS Software Eases the Pain of Changing Compliance Requirements

  • US-based support.
  • Read more >
    Posted in Best Practices, BMS Products, BMS Staff, City Clerk Cafe, Cloud Computing, Government Accounting Standards, School Software, Small Cities, Technology, Utility Billing | Comments Off on Helping You Adapt to Change

    Onsite Data Storage Can Mean Big Risks

    Natural Disasters. Hackers. Malfunctions. Disgruntled Employees.

    These are just a few of the things that could lead to a data disaster and put your agency at risk of being unable to recover sensitive and necessary information.

    Our data can feel safe, locked away and backed up on a server. But there are still plenty of risks that can be avoided by moving data to the Cloud. That’s because with the Cloud, there is no one single place the data is stored, making it less vulnerable to the following risks.

    Risk Factors to Data

    Natural Disasters

    In the event of a natural disaster, any data stored on a stand-alone computer or server is vulnerable to loss. Read more >

    Posted in Accounting Basics, Best Practices, BMS Products, BMS Tech Tips, City Clerk Cafe, Cloud Computing, Office Efficiency, School Software, Small Cities, Technology, Utility Billing | Comments Off on Onsite Data Storage Can Mean Big Risks

    Technology Trends in 2017 That Will Change the Way We Live

    Despite our love for creature comforts, like the warm voice on the other end of the customer service line, or an office view that is more reminiscent of a mountain resort than a tech outfit, at heart we remain a software company, and therefore prone to technological innovation. So, as we watch the world change and technology with it, we are enthralled to think where it might take us—and our business—in the future.

    Remember when technology trends seemed to have decades between them? The rapid evolution of technology is so quick these days that it seems to be changing yearly—sometimes even sooner. Read more >

    Posted in Best Practices, BMS Tech Tips, City Clerk Cafe, Cloud Computing, Office Efficiency, School Software, Small Cities, Technology, Utility Billing | Comments Off on Technology Trends in 2017 That Will Change the Way We Live

    What To Do If You’re Getting the Paperless Pushback

    Paperless Pushback-rev02The idea of going paperless is pretty revolutionary. It cuts down on waste, saves trees, is easier to organize, is easier to find, and creates a searchable document. It has been a topic of much discussion on our LinkedIn Group, The City Clerk Café, which is flooded with tips for successful implementation. So, why then, is there still pushback on going the paperless route?

    Change takes time, and generations of individuals who have been working with paper for 10, 20, 30, even 40 years have a hard time exchanging a physical piece of paper for a virtual document. In addition, the prep work of scanning, storing, and organizing paperless information can be overwhelming to some. Read more >

    Posted in Best Practices, BMS Products, BMS Tech Tips, City Clerk Cafe, Government Accounting Standards, Office Efficiency, School Software, Small Cities, Technology, Utility Billing | Comments Off on What To Do If You’re Getting the Paperless Pushback

    Benefits of Going Paperless with a Tablet

    a storage room with Computer Network hub

    Tablets are quickly becoming every city administrator and office superstar’s favorite way to keep it all together in the office, abroad, and at conferences. You can keep all of your files in one place and the best part—it’s all portable! Since there’s been a lot of chatter about the benefits of going paperless with a tablet in our LinkedIn Group, City Clerk Café, we thought we would share these reasons to go paperless with you.

    Five Benefits of Going Paperless

    1. Cuts back on paper waste
    Not only does cutting back on paper waste benefit you because all of your files can be found in one place instead of scattered throughout various file folders, but it cuts back on the amount of paper you’re using in general. Read more >

    Posted in Best Practices, BMS Tech Tips, City Clerk Cafe, Government Accounting Standards, Office Efficiency, School Software, Small Cities, Technology, Utility Billing | Comments Off on Benefits of Going Paperless with a Tablet

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