Category Archives: School Software

EOY Financial Statements

Common Mistakes on EOY Financial Statements

A2014-10-03O-Nas if the beginning of the new year—with all its accruals, deferred assets, and budget comparisons—wasn’t a big enough bugger, those in charge of end-of- year financial statements have one more obstacle in their year-end reporting: examining the financial reports for accuracy.

Thoroughly reviewing end-of-year reports to ensure accuracy and accountability is vital. With so many items and numbers to look at, that can be an overwhelming task, so we’ve compiled a list of the most common mistakes found on financial statements.

Common Mistakes on End-of-Year Financial Statements and Reports

Overlooking Expense Line Items. Read more >

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Dealing with Change: Tips for a Seamless Software Conversion

7K0A0190How many times have you heard the words, “that’s the way we’ve always done it” from a co-worker’s mouth? Most likely, a lot! So when it comes time to make a change—in assigned roles, vendors, software, or processes—it can be difficult! Especially when we’ve grown so accustomed to a certain way of doing things.

In the wise words of Socrates, “The secret of change is to focus all of your energy, not on fighting the old, but on building the new.”

At Black Mountain Software, we understand what it means to ask a county, municipality, school or utility to change. Read more >

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New IRS Resource helps Employers Understand the Health Care Law

by: The United States Internal Revenue Service

The following article can be posted on your websites and used in other communication vehicles to help employers get the facts about the new IRS web page for applicable large employers.

The new ACA Information Center for Applicable Large Employers page on IRS.gov features information and resources for employers of all sizes on how the health care law may affect them if they fit the definition of an applicable large employer.

The web page includes the following sections:

  • What’s Trending for ALEs,
  • How to Determine if You are an ALE,
  • Resources for Applicable Large Employers, and
  • Outreach Materials.
Read more >
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Hardware That’s Not So Hard

by: Barbara Thomas, Support Specialist and Guest Blogger for the BMS Utility Billing Team

I’m a technophobe at heart. If I even have to plug into a USB connection on my computer, my hands shake. Nonetheless, so many of us are surviving, even thriving in the workplace thanks to devices like computers and printers and digital phone lines. Consider how smartphones have changed our lifestyles and eliminated the need for maps and telephone books and such, saving space and time for us.

Thanks to technology, even more labor saving devices can be really simple to use and can enable quick and accurate data entry and free up time that can be better spent performing customer service with a smile. Read more >

Posted in Best Practices, BMS Products, BMS Tech Tips, City Clerk Cafe, Cloud Computing, Office Efficiency, School Software, Small Cities, Technology, Utility Billing | Tagged , , , , , , | Comments Off on Hardware That’s Not So Hard

Time Saver Tip: P-Card Credit Card Management Software by BMS

Are you already enjoying or still just thinking about getting in on the BMO P-Card rebates that MASBO is sharing with Montana school districts which use BMO’s Procurement Card (P-Card)? The P-Card and most bank credit cards offer sophisticated controls and aid in reducing paperwork. Rebates based on use activity are making P-Cards a particularly hot topic. They seem like the sweetest thing since Splenda!

As sweet as it all seems, tracking credit cards and vendor purchases can be quite a task for the school district clerk. For example, maybe you need to find an invoice but can’t remember when the item was purchased. Read more >

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Time-Saver Tips: Using the Daily Time Card Module

imagesGuest Blog By: Teresa, BMS Sales Manager and former Montana school clerk

We all have busy jobs and are constantly trying to do more with less. Though processing of payroll and time cards is a necessary task, it’s not always the most efficient. That is why Black Mountain Software developed the Daily Time Card module for use with our school or municipal Payroll software.

Processing payroll pretty much kills a day (or two in some cases!). For example, in school administration, one must gather time sheets, fan through extra-curricular trips, verify teacher leave, and then, worst of all, sort out who subbed for who and how to pay the substitute teachers. Read more >

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Time Saver Tip: BMS’s Budget Prep Software Helper

school budgetingGuest Blog By: Teresa, BMS Sales Manager and former Montana school clerk

In the life of many school accounting and municipal accounting professionals, there is a time of year far scarier than October 31: budget preparation season!

If you are a clerk who dreads starting next year’s budget process, due to worrying that you may put the wrong equation in your Excel spreadsheet or may forget to add a one-time expenditure, Black Mountain Software has a solution for you: our Budget Preparation module.

When it comes to preparing your school or municipal budget, there are so many little things to remember, check, and double-check. Read more >

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Tools To Simplify Budget Preparation

Some do it in September.  Some in May.  Some wait until the end of the year.  And some do it ALL YEAR LONG!  Budget Preparation.

If you are one of the many organizations that follow the US federal fiscal calendar, budget preparation is probably on the top of your mind right now. That’s because budget planning and preparation are at the heart of good expenditure management.

No matter how wonderful an organization’s budget execution is, if a poor or unrealistic budget was prepared, the organization will be faced with a myriad of problems. Additionally, budget preparation is not always as straightforward as it may seem because any variety of complicated and unforeseen expenditures can affect costs, such as:

  • Scarce revenues that leave programs competing for funding
  • Volatile expenditures such as the cost of fuel, health care, and payroll that are hard to predict for the future
  • Unforeseen events caused by severe weather such as water main breaks, floods, power outages, water contamination, and emergency response
  • Revenue and income calculations that are directly correlated to the pace of economic growth, development, and population
  • Evolving state, federal, and local laws and/or statues
  • Long term projects and other long term expenditures

Good budget preparation tools can be extremely helpful during the budgeting and expenditure planning process. Read more >

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Essay: What Role Should Techology Play in Education?

What role should technology play in education?  That’s quite a big question for any one person to answer.  But if you are Jaclyn Rauthe of Flathead High School (Kalispell, MT), then you do so with ease.  Jaclyn’s essay on the topic won her the 2013 Black Mountain Software $500 Higher Education Scholarship.

After careful (blind) review of over 150 submittals, BMS chose Jaclyn’s essay as the winner of the scholarship, based on her answer to the question, “What role should technology play (if any) in the education of yourself, your siblings, or in the future, your own children?” We wanted to share her award-winning entry with you:

Throughout history, we have seen how education is affected by technology.

Read more >
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Black Mountain Software Awards Higher Education Scholarship

graduation caps

Black Mountain Software is pleased to announce that Jaclyn Rauthe of Flathead High School in Kalispell, Montana, has been selected as the 2013 winner of the company’s $500 higher education scholarship.

First awarded in April of 2003, the Black Mountain Scholarship was originally given out at the MASBO (Montana Association of Business Officials) conference each year.  In fact, during the first couple of years of its establishment, members of the MASBO board were asked to be part of the final selection process for the submitted essays.

As the interest in the scholarship grew, it became evident we were asking too much of the already busy MASBO board members, so Black Mountain Software took over handling the entire process in-house.  Currently the scholarship is under the care of Donna Hislop, Black Mountain Software’s Business/HR Manager, who has been involved with the scholarship since its inception.  Using a system that removes the name from every essay (so that an applicant’s name never enters the process until a winning essay has been selected), Donna, with the assistance of several coworkers from BMS, reads the final essays to determine a winner. Read more >

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