Category Archives: Small Cities

5 Reasons to Switch to ClearGov Digital Budget Book (And Make Earning the GFOA Distinguished Budget Award Easier)

By Black Mountain Software | Published December 13, 2022

By Matt Benati, VP Marketing at ClearGov

The GFOA Distinguished Budget Award is one of the most coveted accolades in local government – and for good reason.

The award can mean a number of things to a local government, but for many, it is twofold. First, having a transparent budget for residents is ethical, strengthens community relationships, and makes responding to inquiries simpler and faster. Second, local government employees take a great deal of pride in their work. Providing the community you love with excellence in budgeting is rewarding on its own, but the acknowledgment that you’re an asset to your community, is a fulfilling and well-deserved badge of honor. Read more >

Posted in BMS Partners, City Clerk Cafe, Office Efficiency, Small Cities, Technology | Comments Off on 5 Reasons to Switch to ClearGov Digital Budget Book (And Make Earning the GFOA Distinguished Budget Award Easier)

New Web Portal Aims to Help Small Communities Apply for Federal Funding

By Jake Holley | Published May 24, 2022

Since the passing of the Infrastructure Investment and Jobs Act earlier this year, there are billions of dollars available for local governments to update crumbling infrastructure. However, accessing those funds is not always as easy as it sounds when navigating the grant application process and accompanying bureaucracy feels more like a funhouse Odyssey than a walk in the park. Luckily, a new joint venture will launch this summer designed to help small and mid-sized cities secure the federal bag.

Local Infrastructure Hub, a collaboration between the US Conference of Mayors (USCM), the National League of Cities (NLC), and Results for America will go live July 1st as reported by American City & County. Read more >

Posted in City Clerk Cafe, Latest News, Small Cities | Comments Off on New Web Portal Aims to Help Small Communities Apply for Federal Funding

Infrastructure Bills Provide Special Considerations for Smaller Communities

By Jake Holley | Published November 16, 2021

With the passing of the $1.2 trillion infrastructure bill, state and local governments will soon have the resources necessary to address longstanding infrastructure needs that traditionally have only been able to be funded on an annual basis. Instead, this bill allows cities and counties more breathing room to fully prioritize major projects and implement solutions over a five-year period to adequately meet the demands of their constituents.

The bill has set aside $284 billion for transportation, $55 billion for water, $65 billion for broadband, $73 billion for energy and power, $21 billion for environmental remediation, $8.3 billion for western water infrastructure (to address drought conditions), and $46 billion for resiliency purposes. Read more >

Posted in City Clerk Cafe, Latest News, Small Cities | Comments Off on Infrastructure Bills Provide Special Considerations for Smaller Communities

Local Governments and Blockchain: A Match Made in Digital Heaven

By Jake Holley | Published July 23, 2021

Despite niche interest outside of the cryptocurrency community during its inception in 2008, blockchain technology is starting to go mainstream as local governments explore new ways to utilize the digital ledger system for improved security, efficiency, and transparency.

This is because blockchain technology offers an easy way to track and verify digital transactions. For example, each taxpayer to pay their property taxes to the county through the blockchain would have their payments logged as a unique “block” containing encrypted transaction information and timestamps. Each transactional block would also contain information referencing the block that preceded it (known as a cryptographic hash function). Read more >

Posted in City Clerk Cafe, Latest News, Small Cities, Technology | Comments Off on Local Governments and Blockchain: A Match Made in Digital Heaven

More Funding for Infrastructure Means Broadband, Water/Sewer Improvements and Jobs

By Jake Holley | Published May 18, 2021

With the American Rescue Plan Act that passed in March, the Treasury Department has begun to set aside $350 billion in emergency funds for qualifying states, local and tribal governments. Among other things, Coronavirus State and Local Fiscal Recovery Funds can be used to support public health costs, ameliorate the negative socio-economic effects of the past year, and perhaps most importantly, invest in water, sewer, and broadband infrastructure.

Broadband infrastructure investments are particularly timely after a year that saw dramatic increases in both remote work and overall data usage. According to American City & County, over 30 million Americans currently do not have access to high-speed internet, especially in rural areas. Read more >

Posted in City Clerk Cafe, Latest News, Small Cities, Utility Billing | Comments Off on More Funding for Infrastructure Means Broadband, Water/Sewer Improvements and Jobs

Schedule, Manage, and Track Better Than Ever

By Jake Holley | Published March 1, 2021

Issuing and tracking permits, as well as scheduling inspections, are integral parts of a city’s ability to enforce municipal codes and ensure construction is completed according to current safety standards. Without these regulations, our cities would be a mess, which is why we offer a robust and fully integrated permitting application to assist in performing this vital process.

Black Mountain Software’s Permitting is a standalone application that makes it easy to maintain detailed property information. Once a property is added, permits can be issued according to local zoning ordinances, which includes automated fee calculation to save your entity and employees valuable time. Read more >

Posted in BMS Products, City Clerk Cafe, Office Efficiency, Small Cities | Comments Off on Schedule, Manage, and Track Better Than Ever

Make Ordering Forms Less Taxing with RMPS

By Jake Holley | Published December 15, 2020

Forms are the norm with 1099s, W2s, 1095s, and utility bills to boot! But now, you can get them all from one reliable, trusted supplier.

Our partners over at Rocky Mountain Print Solutions (RMPS) produce and deliver BMS-formatted forms that integrate perfectly with Black Mountain Software. This partnership ensures your form printing is accurate and improves your mailing success. RMPS also allows you to consolidate your form and printer supply needs to a single vendor with convenient online ordering, great prices, and fast delivery.

Rocky Mountain Print Solutions for BMS clients are great because:

  • BMS integrated pre-formatted forms cut down on time
  • Pricing is very competitive
  • The product is high-quality
  • Ordering is done online
  • Form accuracy is guaranteed
  • Shipping is fast and free on orders over $100
  • Forms and cards are formatted to efficiently and seamlessly work with the Black Mountain Software interface

To further maximize your efficiency, RMPS can also meet your Utility Billing needs – either for standard letter or post card bills – at incredibly reasonable prices. Read more >

Posted in Best Practices, BMS Partners, BMS Products, Office Efficiency, School Software, Small Cities, Utility Billing | Comments Off on Make Ordering Forms Less Taxing with RMPS

Common Mistakes to Avoid with Year-End Financial Statements

By Jake Holley | Published November 12, 2020

Anyone that has ever worked with year-end financial statements knows that a thorough review to ensure accuracy and accountability is vital. With so many items and numbers to scour, it’s a daunting and overwhelming task. But, to help with the year-end financial report blues, we’ve compiled a list of the most common mistakes found on financial statements so you can know what to look for ahead of time.

Overlooked Expense Line Items

Sometimes, even large expenditures can be overlooked. These expenses can include everything from salaries and benefits, costs to provide services, to office supplies and other operating expenses. A quick once-over and comparison to estimated expenses on the budget can help guarantee that an expense has not been miscategorized. Read more >

Posted in Accounting Basics, Best Practices, BMS Products, City Clerk Cafe, Government Accounting Standards, Office Efficiency, Small Cities | Comments Off on Common Mistakes to Avoid with Year-End Financial Statements

Don’t Get Duped When Upgrading Your Utility Infrastructure

By Jake Holley | Published September 1, 2020

American City & County magazine recently published an article detailing the misadventures of Jackson, Mississippi’s attempt to upgrade their water meter and billing systems after signing a contract with Siemens, Inc. The contract (signed in December of 2012) was supposed to generate 120 million dollars in guaranteed savings. However, incorrectly installed water meters and syncing issues with the city’s wireless networks led to residential customers being heavily overcharged while some industrial customers never even received a bill. The city’s attempts to rectify these problems led to increased operating costs and no savings, despite Siemen’s guarantee.

Unsurprisingly, the City of Jackson sued Siemens and local subcontractors over the debacle. Read more >

Posted in Best Practices, Latest News, Small Cities, Utility Billing | Comments Off on Don’t Get Duped When Upgrading Your Utility Infrastructure

Big Data for Small Cities

By Jake Holley | Published July 21, 2020

US House Passes Moving Forward Act in a Bid to Improve Local Broadband Infrastructure

As a part of their Rebuild With Us campaign, the National League of Cities (NLC) announced that the US House of Representatives recently passed the Moving Forward Act, a bill designed to increase federal investment in broadband infrastructure on a municipal level. While the bill also includes investments in public safety, broadband consumer protections, affordability and digital equity, there is a significant focus on new provisions to help smaller cities that might be struggling. These provisions include building new or updating existing broadband infrastructure, allowing more flexibility when it comes to investing in local broadband, and prioritizing connectivity for rural areas. Read more >

Posted in City Clerk Cafe, Latest News, Small Cities, Technology | Comments Off on Big Data for Small Cities

Stay Connected with Black Mountain Software

If you sign up for Black Mountain Software emails, about 4 times per year you will receive a special email designed for organizations like yours that are not already Black Mountain customers. We won’t clutter your inbox, and we will provide information relevant and helpful to you. And don’t worry, your email address is never sold or given out to third parties.

Select the Email Updates You'd Like to Receive:

Other Ways to Stay Connected:

Subscribe to the Blog Subscribe to City Clerk Cafe Connect with LinkedIn
Follow on Facebook Follow on Twitter Connect on YouTube