Document Recording

• Unique document number
• Recording date and time
• Document date
• Type of instrument
• Number of pages
• Recording, filed, and four other customizable fee fields
• Designate customer as charge or ACH payer
• “Deliver to” name and address

Indexing

• Unlimited number of entries for:
  • Grantors
  • Grantees
  • Other document references
  • Miscellaneous legal information
  • Miscellaneous notes
  • Township, section, range, QQQ,
    tract, notes
  • Subdivision, bock, lot, tract, note
• Property tax ID – links to property record
  in Tax and Assessor for quick lookup

Data Entry/Work Flow options

• Record and index in the same process
• Record and index as seperate processes
• Seperate historical document entry area

Interactive Section grid for TN, RG, SEC 

• Provides optional method of data entry
  and search
• Allows search of non-contiguous property

Labels

• Recording
  • Standard 4″ x 1″ – requires Zebra printer
  • Thin 6.5″ x .5″ – any laser printer
• Document return
  • Full sheet 2 5/8″ 3 column
  • Zebra, Dymo – 4″ x 1″

• Filter by kind of instrument
• Order by:
  • Grantor
  • Grantee
  • Town/range/section
  • Subdivision, lot, block
  • Legal texts
  • Document number
  • Recording date
  • Book and page
  • Tax identification number
• Advanced – combine values to narrow search:
  • By document number range
  • Search exact for grantor, grantee and
    misc notes
  • Print a single record, list of records containing basic detail or all detail
• View, print or email documents from
  any record
• Export images
• Images can be blocked from public view, e.g., military discharge document

• Fee and Reception Edit List – lists all recorded, filed and other documents. Use for daily proofing and balancing.

• Fee and Reception History – similar to the edit list. Use for archive purpose.

• Daily Recap – provides details for transaction proofing and balancing.

• Summarized Recap – use for longer periods, for example, monthly. Summarizes collections by day.

• Recap, Fee, and Reception reports – Each shows:

  • Total Due for each fee type; Recording filing, copies, etc.

  • Recording fee breaks down into: non-conforming, records preservation, state information system and county information systems totals

  • Less Charges, E-Recording and ACH

  • Total cash

• Charge List – provides a list of charge customers and the recording/filing/other fees charged for a selected date range.

• Grantor and Grantee Index – provides all documents in order of grantor or grantee – use for a physical copy of recordings.

• Legal Search – provides report of documents with free form legal.

• Reference Other Document Search – provides list of documents with references to other documents, e.g., liens and lien releases.

• Tract Index – provides a complete list of documents with detail ordered by legal description (TN, RNG, SEC) for a section of land.

• Review and Reprint – regenerate any reports printed during the same day, will show the same results as the original report even if data has changed. Ideal for reference purpose.