Fund accounting software that’s easy to use
The Accounting system is central to Black Mountain’s family of local government accounting software. It is loaded with essential functions and features, such as general ledger, accounts payable, journal entries, cash bank reconciliation, and hundreds of reports. Grant/Project Management comes standard. Reporting is available on either a cash, modified, or full accrual basis, depending on your needs. Our fund accounting software is fully integrated with other modules, including Utility Billing, Cash Receipting, Payroll, Asset Manager, Budget Preparation, and at some level nearly every other municipal software application by Black Mountain.
With Accounting and Asset Manager, you can produce the GASB Statement of Net Assets and the Statement of Activities utilizing our 14th month functionality. Its true fund accounting design ensures balanced transactions.
Show Accounting Features- Accounts Payable – This versatile feature puts you in control of the payables process. This core fund accounting software package can be extended by adding the optional Purchase Order, Credit card, and ACH Bill Pay modules. It gives you complete control of vendor records including all the information you need for 1099s. Additionally it makes handling credit invoices a snap.
- General Ledger – The flexible Ledger system allows set up of an accepted governmental account structure that complies with generally accepted fund accounting standards and practices.
- Budget Revision Tracking – Track your ledger balances and use queries to drill to original transactions including scanned images of supporting documents. Keeping track of expenditures and revenues compared to budgets is simple. Should you need to create a budget revision, our municipal software makes it easy with a precise trail of the revision transactions.
- Cash to Bank Reconciliation – Whether you use one or multiple bank accounts, you’ll find reconciling cash to bank statements couldn’t be more accurate or detailed. Our fund accounting software provides all the tools needed to balance with your bank statement(s). You will confidently present financial reports to your elected officials and others, knowing cash balances are right on.
- Full Fund Accounting – The municipal software includes a double-entry system based on your personalized Chart of Accounts.
- Multiple Accounting Periods – Allows multiple periods to be open at one time (including at fiscal year end) to facilitate balancing and closing while still getting your current transactions completed. A 13th month is available for year end adjustments.
- Ledgers Updated Immediately – Documents are posted when created, providing accurate reports for any time period.
- Balanced Accounting Entries – One-sided entries cannot be posted. The system requires that there is an appropriate offset to each accounting entry. Except for Journal Vouchers, all transactions will supply correct offset accounting.
- Full Integration – All other modules that generate accounting entries are integrated with Accounting. There are never manual Journal entries needed for transactions created in one of our applications.
- Document Editing and Cancellation – A one-step process. No manual journal vouchers required. The accounting entries are automatically reversed. Editing and reposting is simple.
- Vendor and Other On Line Queries – Quick look-ups for vendor claim history, revenue and expenditure budgets through query screens.
- Purchase Orders – Full encumbrance accounting, E-mail or directly fax PO to vendor. Automatically generates appropriate accounting if PO crosses a fiscal year.
- Recurring Documents – Any transaction can be set as recurring on a monthly, quarterly or annual basis.
- Interest Allocation – Distribution can be preset. All you have to do is enter the total interest amount and post. The system will allocate the interest to the appropriate line items.
- Project Accounting – Manage expenditures, revenues, and balance sheets (across funds if necessary) by using a project account code. Manage a grant across fiscal years by setting begin and end date and grant amount.
- Direct Document Scanning – For example: selecting the scan button on the claim entry form automatically scans and attaches invoice images to the claim record for instant viewing. Scanning is available for many kinds of system records – Journal Vouchers, Cash receipts, Claims, Vendor, and other standard municipal software records.
- Security – Each application provides multiple levels of security to control access to the fund accounting software functions. Allow access to all functions or limit to specific menus, fields and commands.
- Merge Vendor Records – If a duplicate vendor record is set up and used it can be merged with the original vendor record.
Built-in reports
Literally hundreds of reports are available, including a custom user report function, in case you’d like to create your own. Our extensive municipal software selection of reports supports all phases of your business. They help you plan for and monitor your financial activity while also helping you track down problems. Report Packages can turn a day of report creation and distribution into a push button task complete in minutes. We believe fund accounting software should work for you.
Show Reports- Claim Approval and Detail reports by Vendor, Claim number, or by date
- Expenditure and Revenue Budget vs. Actual Reports
- Cash Receipt Detail Reports
- Cash/Bank Reconciliation Reports
- Detail Ledger Query and Summarized Queries
- Vendor Accounting Summary and other Vendor Reports
- Warrant Register, Outstanding Warrant List, Redeemed Warrant List
- Chart of Accounts and General Ledger Lists
- Trial Balance
- Report Packages – Put together custom sets of reports into packages for an individual or entity and send hundreds of pages of reports within seconds to any number of recipients.
- GASB – We have developed reporting tools that will allow you to maintain your existing fund accounting structure for internal use, as well as provide information to produce full accrual statements.
View Accounting PDF
What Our Customers Are Saying:
I just received a call from the State Auditor’s office regarding my annual report. He said I get a Gold Star for a perfect submission – he’s never seen a perfect report before. No flaws! I contribute it all to Black Mountain Software.
Teresa M.–Clerk/Treasurer, Wyoming
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