Asset Manager

Asset Management isn't easy. We're there for you like a helpful member of your team.

  • Easily identify and classify capitalized assets & inventory
  • Automatically generate and journalize accounting entries
  • Quickly import digital photographs of assets
  • Complete integration with Accounts Payable
  • Depreciation, Acquisition, and Disposal Schedule creation

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We specialize in easy-to-use asset management software

Black Mountain’s Asset Manager program helps you manage ALL of your assets; capitalized or otherwise. It is an essential component for complying with GASB reporting and a powerful tool you can utilize to manage, track, and dispose of non-capitalized but, never-the-less, valuable assets.

Tight integration with the Accounting system eases identification of purchases that qualify for entry into the Asset Manager system, making data entry and asset definition a straightforward process. When you’re ready, a click of a button posts system-generated accounting entries to the Accounting general ledger.

Show Asset Manager Features
  • Manage all physical assets – System provides for managing capitalized as well as non-capitalized assets.
  • Descriptive Asset Information – Set up a location hierarchy that includes: Location, Building, Room and Person Responsible.
  • Identify and classify your assets through the use of Tag, Item Class, Type Class, Organization, Description, Remarks, and Asset Status.
  • Keep Detailed Asset Records – Quantity, Unit Cost, Total Cost, Date Acquired, Replacement Value, Salvage Value, Useful Life, Depreciation Method, and Disposal Date.
  • System Calculates adjusted 1st year depreciation, Annual Depreciation and Total Depreciation.
  • Critical Accounting Information – Set up all associated accounting entries over the life of the asset: Acquisition Accounting, Depreciation, Transfers, and Disposal.
  • Accounting System supplies acquisition accounting from the claim invoice upon entry of Vendor Code.
  • Set up Depreciation accounting one time to automatically generate each year of depreciation entries and history.
  • Record Transfer Accounting to move the asset to a new fixed asset account.
  • Enter Disposal account line to complete the assets useful life.
  • Automatically Generates Accounting Entries
  • All accounting entries are journalized by the fixed asset system. The Journal Voucher is sent to the accounting system and posted to the ledgers at your convenience.
  • Automatically update replacement values once a year for insurance purposes. System uses the most current years CPI index. CPI index is updated in the Asset system once a year as soon as it is available.
  • Work directly from each record to easily import digital photographs of your assets and inventory items. The photograph is available for instant viewing each time the asset record is accessed.
  • Asset Manager looks at Accounting’s claims to find assets or inventory. Any items in a claim marked as inventory or coded with a capitalized expenditure object or asset account are included. This simplifies entry and paperwork for the clerk. Once these items are added as an asset record and acquisition accounting is recorded they will no longer appear in the list.

Built-in reports

The wide variety of Asset Manager reports available can be printed to screen for preview, directly to printer, to a file, or to email.

Show Reports
  • Assets by:
    • Tag
    • Physical Locations
    • Item Class
    • Person Responsible
    • Organization
    • Type Class
    • Federal Ownership
  • Disposed Assets
  • Summary by Capitalized Fund
  • Detail by Capitalized Fund
  • Summary by Method Acquired
  • Detail by Method Acquired
  • Acquisition History by Fund, Account
  • Asset Coding:
    • Purchase and Depreciation History Lines
    • Depreciation Rules Coding
    • Tags Missing Functions
  • Depreciation Reports:
    • Depreciation Accounting by: Tag, Fund, Account
  • Schedules (Exportable to Microsoft Excel):
    • Depreciation
    • Acquisition
    • Disposal
    • Schedule of Changes
  • Insurance Detail by:
    • Location
    • Type Class
    • Type/Item Class
  • Accounting System Assets
  • Claim Lines Added to Tags Report
  • Journal Voucher Listing
  • Problem Tags Troubleshooting Report
  • Tags with Reporting Errors

View Asset Manager PDF

What Our Customers Are Saying:

I LOVE it! OMG, yes! Would recommend it to anyone!

Diane A.–Auditor-North Dakota

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