Black Mountain’s Purchase Orders is completely integrated with Accounting. The two systems together provide you the flexibility to handle any of many purchasing situations; partial deliveries, price changes, unknown freight amounts, cancelled orders and more.

The impact of a pending purchase is reflected in your budget immediately even though delivery and payment is months away. Your budget balance will reflect what’s really available right now; making managing expenditures accurate and easier.

Features

• Email POs directly to the vendor with just a few clicks of the mouse. Of course, you can quickly print a copy to mail or file.

• Automatically generates appropriate accounting – even when a PO crosses fiscal years. Example: Purchase order is created in one fiscal year and delivery and payment does not occur until the next.

• Make informed purchase decisions based on real available budgets – budget report shows total committed. This total is the combination of purchase amounts paid plus amounts committed to the purchase of items ordered with POs or other encumbrance documents.

• POs are fully integrated with our Accounting system, as well as being integrated with an available paperless requisition system.

• Vendors with multiple outstanding purchase orders – pay for multiple purchase orders and partial purchase orders with a single check to the vendor. The payment process automatically looks for outstanding POs for the vendor, allowing you to choose to pay for all items on a PO, several POs or individual lines from one or more POs.

• Vendor and other online queries – if a purchase order is partially or fully paid, one mouse click will display the payment information detail.

• Item entry, including expenditure lines, is simple with accounting distribution being preset by vendor or line with individual lines being added as needed

• Encumbrance Documents – These documents are used to encumber budget appropriations not done through the Purchase Order process.

Reports

• Purchase Order List
• Outstanding Purchase Order List
• Current Year Budget Detail
• Year End Open PO Report
• Budget vs. Actual
• Budget vs. Actual with ORGs (by Department or Organization account code)
• Vendor Order Address List

View Purchase Orders PDF