Payroll

We think school payroll software should have amazing customer support, don't you?

  • Streamlined exception-based time entry
  • Automatically produce W2s, 941s, files, and reports
  • Built-in retirement tracking and reporting
  • Track employee information, wages, benefits, leave, and more

Request a Demo >

School payroll software that you can understand

Using Black Mountain’s school payroll software is the straight forward way to satisfy your employee’s basic expectation to be paid correctly and on time; no matter how complicated or involved the rules for accomplishing this might be. You will enjoy the flexibility and ease with which it handles varied pay periods, leave, benefits and accounting.

Show Payroll Features

Employer Contributions/Deductions

  • Set deduction life by date and total amount
  • Set exclusions for certain types of pay
  • Adjust global rate to update all employees
  • Manage deferred compensations
  • Section 125, annuities, garnishments, 457, and others

Optional ACH Direct Deposit

  • Deposit wages electronically to any number of banks and accounts. Email pay stubs, access electronic paychecks and stubs by check number or employee name.

Integrated with Accounting for Schools

  • Automatically creates journal entries from all payments and adjustments. Clerk controls posting to Accounting for school’s ledgers.

Paycheck Correction

  • Check cancellation automatically reverses accounting and employee pay entries. No manual journal or W2 adjustments are required.

Deduction Adjustments

  • Quickly refund over-withholding. Employee deduction history is automatically adjusted and accounting entries created.

Employer Contribution Accounting

  • Use global settings, individual employee settings or combinations to achieve complete correct expenditure accounting.

Third Party Disability Payments

  • Updates employee YTD figures and simplifies Social Security and Medicare payments.

Complete W2 Processing

  • Reconcile, print and email W2 forms. Generates file for transmittal to the SSA.

Paycheck Advances

  • Quickly produce a check and automatically deduct balance from next payroll.

Reissue Lost Checks

  • Quckly Print check with new number.

Reissue Lost Checks

  • Quickly print check with new number.

Expenditure Accounting Distribution

  • Automatically distribute payroll expenditures on a percentage basis between any numbers of line items.

Time Card Entry

  • Validate accounting and distribution percentages for unlimited pay types, split by hours or percentages. Easily enter hourly distribution of expenditures and exceptions.

Leave Tracking

  • Track leave accruals and balances
  • Adjust leave balances
  • Leave accrual schedules

Salary Schedules

  • Employee records can be tied to Budget Preparation salary schedules for quick automatic salary updates.

What-If Scenario Builder

  • Analyze the effects of scenarios like changes in withholding quickly, securely, and without the tedious re-entry of data.

Document Scanning

  • Forms, contracts, photos, anything can be scanned and added to employee records.

Employee Contracts

  • Track start/end dates and total contract amount for each fiscal year. “Close contract” feature automatically adjusts for pennies owed on final payout and can produce a single check.

Built-in reports

Payroll for Schools enables you to custom tailor and group reports (or choose from a large selection of built-in variations), all of which can be previewed on screen, sent to a file, or printer, or emailed to any number of recipients.

Show Reports

Payroll Worksheets
Proof reports before checks are processed for:

  • Processed payroll
  • Time card entries
  • Expenditure accounting
  • Deductions

Payroll and Accounting Registers
Access Employee information by:

  • Pay date
  • Pay date range

Payroll Summaries by Pay Date Range
Track payroll liabilities by:

  • Current Accrual
  • Accrual Carried Forward
  • Amount Paid and Remaining Differences

Accounting Reports

  • Payroll Expenditure Detail
  • Journal Voucher Listing
  • Payroll/Accounting Reconciliation

Payment Tracking

  • Check and ACH

Employee History

  • Deductions
  • Contributions
  • Expenses
  • Hours

Employee Reports

  • New Hires
  • Leave Reports
  • Employee Labels

Volunteer Reports

  • Time Card Worksheets
  • Expenditure Worksheets
  • Accounting Register

Quarterly and Other Deductions

  • Workers Comp Summary
  • Unemployment Summary
  • 941 (Editable/Printable)
  • State Reports

View Payroll PDF 

What Our Customers Are Saying:

I love Black Mountain; everything is so EASY.  I knew BMS could do it, because it can do anything I want it to.

Linda P.–Assistant Clerk, Montana

Stay Connected with Black Mountain Software

If you sign up for Black Mountain Software emails, about 4 times per year you will receive a special email designed for organizations like yours that are not already Black Mountain customers. We won’t clutter your inbox, and we will provide information relevant and helpful to you. And don’t worry, your email address is never sold or given out to third parties.

Select the Email Updates You'd Like to Receive:

Other Ways to Stay Connected:

Subscribe to the Blog Subscribe to City Clerk Cafe Connect with LinkedIn
Follow on Facebook Follow on Twitter Connect on YouTube