Cash Receipting

Cash receipting comes with stellar customer support that all of our clients love.

  • Simplify your cash control process
  • Eliminate duplicate data entry
  • Save time every day
  • Produce deposit slips and endorse checks automatically

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Cash Receipting that simplifies your department’s workflow getting you home sooner every day

Cash Receipting is a centralized receipting system designed to record receipt transactions for other Black Mountain applications; Utility Billing, Accounting, Business Licensing, Accounts Receivable, SAMSID, Sales Tax, and Permitting. It provides solid internal cash control for the busy office while making proper entries in the originating applications.

As payments are recorded in Cash Receipting, most databases in other Black Mountain Software applications are updated in real time. Cash Receipting allows users to query and retrieve payment-related information from those applications as if accessing them directly.

Show Cash Receipting Features
  • Query and retrieve payment related information from other Black Mountain systems in the same manner as accessing the systems directly
  • Fully integrated with other Black Mountain software modules including real time payment processing for Utility Billing transactions
  • Define miscellaneous receipt types and map them to the appropriate Chart of Account numbers in Finance
  • Automatically spreads partial payments and overpayments between utility services with manual override capability
  • Make use of the mouse, keyboard, or combination of the two to optimize data entry. Single keystroke entries are provided to maximize speed and convenience
  • Alerts you if any portion of the balance is 30 or more days overdue
  • Query outstanding balances by age
  • Alerts you when a partial payment or overpayment is entered
  • You may cancel mis-posted receipts and re-enter the payment
  • Resets an account balance to the exact status before the payment was entered whenever a receipt is cancelled
  • Perform compound receipt transactions so that a customer using a single check can pay for multiple services
  • Prints uniquely numbered customer receipts displaying the name, transaction date & time, amount paid, method of payment, check number, balance due, and amount of change returned (if appropriate)
  • Reprint receipts
  • Supports multiple cash drawers
  • Multiple batches per drawer may all be open simultaneously
  • Notifies you whenever an attempt is made to open a new batch while an existing batch is open and not yet balanced
  • When closing a batch, requires users to enter a control total to assist in balancing
  • Prints an itemized balancing report if a control total does not match the cash receipting total
  • Does not allow a batch to be closed until it is balanced

Built-in reports

Ever dream of getting the exact report you need, whenever you need it? With BMS Cash Receipting, you can access built-in reports, summary or detail, by service, by customer, by date. However you need it, we have a way to produce it. Preview reports, email reports, export reports…the options are plentiful.

Show Reports
  • Report and Printing Features in Cash Receipting
  • Cash Receipts Summary and Detail
  • Individual Receipting Journal by Drawer
  • Combined Total Journal for All Drawer
  • Detailed Reports by Drawer and Collection Type
  • Bank Deposit Slip by Individual Drawer or Combined
  • Journal Voucher Report for Accounting
  • Export Print File in Variety of Formats
  • Print Reports by User-Defined Date Range and Transaction Type


Specialized hardware makes recording payments quick and accurate. Combine printing receipts, validating checks, and cash drawer controls into a single automated process. For more information, see Cash Receipting Hardware recommendations.

  • Validating Receipt Printer – prints itemized receipts, validation on checks for deposit and
    deposit slips
  • Electronic Cash Drawer – designate a cash drawer for each receipting clerk for best cash control procedures. Optional locking top inserts are available, opening only when cash is taken
  • Laser Barcode Scanner – scanning the utility bill stub barcode speeds processing and ensures properly recorded payments

What Our Customers Are Saying:

Everything ties out perfectly now. You have no idea how much I appreciate the good support.

Alan S.–Accountant, North Dakota

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