Tag Archives: Computers and Internet

EOY Financial Statements

Common Mistakes on EOY Financial Statements

A2014-10-03O-Nas if the beginning of the new year—with all its accruals, deferred assets, and budget comparisons—wasn’t a big enough bugger, those in charge of end-of- year financial statements have one more obstacle in their year-end reporting: examining the financial reports for accuracy.

Thoroughly reviewing end-of-year reports to ensure accuracy and accountability is vital. With so many items and numbers to look at, that can be an overwhelming task, so we’ve compiled a list of the most common mistakes found on financial statements.

Common Mistakes on End-of-Year Financial Statements and Reports

Overlooking Expense Line Items. Read more >

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IP Addresses

Do you know yours and what it does?

I2014-10-03O-Nat was an almost laughable moment when we—a software company—were trying to explain to an outside technology-marketing consultant why she couldn’t inquiry her IP address to install a simple security feature. It made us realize: if the people we work with don’t fully understand IP addresses, there are
probably a lot of our clients who work on computers all day and still don’t quite understand them either!

What is an IP address?

The IP or Internet Protocol address is a unique numeric label assigned to your computer or smart machine, which allows it to communicate with other
devices on the Internet; sort of a telephone number for your computer. Read more >

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When “Good” Back-Ups Go Bad—Will Your Data Really Survive An Unexpected Loss?

At BMS, we want our tools and services to empower our clients, and provide them with unparalleled functionality and trusted reliability. We strive to craft products that can be counted on to perform seamlessly each and every day. Sometimes, however, our clients face technological glitches that are outside of our control, resulting in unexpected data loss. Some causes of this loss include outdated technology, power outages, or viruses/malware. Regardless of the cause, a data loss can set their operations back days, and sometimes even weeks, thereby costing invaluable time and money.

BMS knows that, while data loss can happen to any client, the resulting headaches are 100% preventable. Read more >

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Is Your Customers’ Information Really Secure? Inadequate Policies May Be Putting You at Risk

Privacy and security are hot-button words right now. We’ve seen endless media reports of retail data breaches, hacking, and identity theft. As a result, the public places an increasing importance on the safety and security of their personal information. At BMS, we understand the challenges our clients face when it comes to creating and maintaining adequate security measures. We also know that sometimes, these measures become out-of-date or inadequate to meet new dangers. We encourage all of our clients to periodically assess their security protocols so that they feel confident that they are best serving their own customers. Here are some tips to consider for both physical and electronic data:

Physical Records and Information

  • Have a clearly defined protocol as to how physical records are kept and stored, as well as who has the authority to access them.
Read more >
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Reasons Data Backups Fail

Backup Backup Backup - And Test Restores

In an era where cell phones remember phone numbers for us, money can be transferred without ever writing a check, and entire business transactions can be done on the Internet, data has become bigger–and more important–than ever.

But what would happen if that cell phone was lost, or there was no record of that transaction, or the internet was down?  What then?

As more transactions become paperless and digitized, and as the world of business becomes more integrated with IT, our vulnerabilities are growing about as quickly as our data volume.

Truth be told, data dumps, failed backups, and hard drive crashes are not as common or threatening as they once were, and they are preventable.  There are a variety of solutions such as clouds and data recovery services to prevent catastrophic data failures from happening, but data failures do happen, and they are usually the byproduct of a few failed practices.  A recent study by IT Whitepaper discusses the reasons for most of these failures in their paper “When Good Backups Go Bad: Data Recovery Failures and What To Do About Them“:

Failure to Backup All Data – The easiest way to recover lost data is to backup ALL data on regular basis.  While most organizations backup a portion of their data–about 60 percent–less than half backup all of their data.  This means that in case of a catastrophic event, 40 percent of data (including emails, documents, applications, and customer data) would be lost. Read more >

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The Benefits of Cloud Apps

Cloud Computing ImageFirst virtual offices, now virtual servers. Is this the future of information storage and access?

The Buzzword: Cloud Computing.

What It Is: Unlike a network server, which is a physical entity, cloud computing is a service where resources, information, and software can be accessed by multiple computers over a larger network (i.e. the Internet).

This “virtual server” can be accessed by anyone in the “network” anytime, from any computer; allowing for easy access to applications and sharing of information between users. Because of easy transfer of applications and maintenance of software, more and more customers are migrating towards clouds and away from purchasing software because cloud computing creates efficiency. Read more >

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8 Factors to Consider When Evaluating Software Vendors

All software vendors are not equal, and it’s not just price that differentiates vendors.  While the differences may not seem readily apparent, the quality of the relationship between client and vendor relies heavily on the subtleties of the software.

Careful selection of a software vendor should take into consideration these factors: product quality, efficiency, usability, error correction, client support, service, on-site installation, and enhancements.

Although a decision about which vendor and products to select takes weeks or sometimes months, the result of that decision may affect your operation for many years to come. A poor choice may result in dissatisfaction, frustration, and poor support for the life of the software.  Avoid this by carefully evaluating your software vendor using these factors. Read more >

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