Tag Archives: Information technology

What To Do If You’re Getting the Paperless Pushback

Paperless Pushback-rev02The idea of going paperless is pretty revolutionary. It cuts down on waste, saves trees, is easier to organize, is easier to find, and creates a searchable document. It has been a topic of much discussion on our LinkedIn Group, The City Clerk Café, which is flooded with tips for successful implementation. So, why then, is there still pushback on going the paperless route?

Change takes time, and generations of individuals who have been working with paper for 10, 20, 30, even 40 years have a hard time exchanging a physical piece of paper for a virtual document. In addition, the prep work of scanning, storing, and organizing paperless information can be overwhelming to some. Read more >

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EOY Financial Statements

Common Mistakes on EOY Financial Statements

A2014-10-03O-Nas if the beginning of the new year—with all its accruals, deferred assets, and budget comparisons—wasn’t a big enough bugger, those in charge of end-of- year financial statements have one more obstacle in their year-end reporting: examining the financial reports for accuracy.

Thoroughly reviewing end-of-year reports to ensure accuracy and accountability is vital. With so many items and numbers to look at, that can be an overwhelming task, so we’ve compiled a list of the most common mistakes found on financial statements.

Common Mistakes on End-of-Year Financial Statements and Reports

Overlooking Expense Line Items. Read more >

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IP Addresses

Do you know yours and what it does?

I2014-10-03O-Nat was an almost laughable moment when we—a software company—were trying to explain to an outside technology-marketing consultant why she couldn’t inquiry her IP address to install a simple security feature. It made us realize: if the people we work with don’t fully understand IP addresses, there are
probably a lot of our clients who work on computers all day and still don’t quite understand them either!

What is an IP address?

The IP or Internet Protocol address is a unique numeric label assigned to your computer or smart machine, which allows it to communicate with other
devices on the Internet; sort of a telephone number for your computer. Read more >

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What is Cloud, in Five Letters

cloud-computing-626252_640 copy

How can five letters leave you so confused, like your head’s in the clouds? Well, when you’re talking about something that you can’t see, is indeterminable in size, and exists “in the clouds,” it’s understandable why people are confused by it. So, we’ve broken down the cloud in five letters:
C, L, O, U, D.

An Explanation of the Cloud in Five Letters (CLOUD)

C – Computing. Cloud, or more formally known as “cloud computing,” is the practice of using a network of remote servers, “the cloud,” to store, manage, and/or process data rather than on a local network server or a personal computer’s hard drive. Read more >

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The STEM Education Movement—Is a Too-Narrow Focus Harming Our Future Workforce?

Science and technology are driving our economic future, and in turn, influencing the education and career paths of new college students. In the software industry, stories of young innovators who become overnight millionaires abound, leading the new generation of students to pursue STEM-based majors (Science, Technology, Engineering and Mathematics academic disciplines). More employers want job candidates who are technologically savvy through STEM experience, even those in administrative positions. The STEM-concentrated academic arena promises to prepare students for the future ahead, and give them the best chance at landing the most lucrative, in-demand careers.

However, in their drive to stay on the cutting-edge, many students miss out on key components of a well-rounded education. Read more >

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How The Cloud Protects Office Data

English: Diagram showing three main types of c...Many organizations and government entities have chosen to store and access their data in the Cloud. But what’s so special about the Cloud?

Well, while most use the Cloud personally for easier access to their data from anywhere, there is also a level of added security that comes with using a Cloud solution for data storage and backups.

Because data stored on the Cloud is accessible to users from any location with internet access, it displaces the traditional server and hard-drive vulnerabilities of data being stored in a single location, making it more secure than data stored on company computers. Read more >

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Why Government is So Quick to Adopt The Cloud

English: Cloud ComputingUsually a late adopter, the Government is more commonly associated with “slow and secure” rather than “high tech and new.” But when it comes to the cloud, more and more local governments and municipalities are taking the leap, and cloud is quickly “changing everything in Government IT.”

We ran across an article in Government Technology about local government cloud adoption, and thought it was an interesting—though lengthy—read.

The article discusses how once counties and cities adopt the cloud for one thing (say, the County Appraisers office), the usability, cost-savings, and quickness encourages them to explore other areas where the cloud would be helpful. Read more >

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BYOD (Bring Your Own Device): Five Things to Consider

English: A pile of mobile devices including sm...In the five or so years since BYOD (meaning Bring Your Own Device) first emerged as an acronym, the proliferation of devices such as tablet computers and smartphones has led to an increasing tendency among organizations to allow employees to bring their own devices to work and connect them to the organization’s network. The BYOD movement is showing no signs of slowing. In addition to corporate offices of all sizes, state governments, county offices and city halls are altering their policies to permit personally owned mobile devices in the workplace and use of those devices to access proprietary information and applications. Read more >

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