Tag Archives: Procedures

17 Cash Handling Procedures YOUR Utility or City Office Should Embrace

Money cash

When a clerk is handling cash or other receipts and finds him/herself wondering, “What is the right thing to do in this situation?” or “Are there specific rules for this?,” it’s a sure-fire sign that training and/or procedural documentation is lacking.

When it comes to properly handling receipts, creating and maintaining a list of procedures and requirements are key to keeping books balanced, regulations honored, and questions to a minimum. Your cash handling list should be kept close by for quick reference and should be updated and re-distributed as new situations arise.

Very detailed instructions on basic procedures should be outlined for taking receipts, making deposits, and handling special circumstances such as NSF checks. Read more >

Posted in Best Practices, BMS Products, Government Accounting Standards, Office Efficiency, Small Cities, Utility Billing | Tagged , , , , | 1 Comment

5 Basic Cash Handling Principles and Procedures for Utility Providers


“Am I doing this right?”

“I know we’ve ‘always done it this way’ but why?”

These are the questions that run through the minds of cashiers and cash handlers in a utility company.  And that’s ok!  Why? Because there are answers to these questions!

Though policies may differ slightly between organizations, there are some general and specific cash handling procedures that can be implemented to improve – or maybe even explain – your cash handling processes. These basic principles for proper management of receipts fall into five areas: 1) establishing responsibility, 2) segregating duties, 3) restricting access, 4) independent verification, and 5) document procedures. Read more >

Posted in Best Practices, BMS Products, Small Cities, Utility Billing | Tagged , , , , , , | Comments Off on 5 Basic Cash Handling Principles and Procedures for Utility Providers

Parliamentary Motions that are Debatable, Amendable, and the Required Vote

Gavel & Stryker

Robert’s Rules of Order is the most widely adopted parliamentary authority in the United States, containing rules of order for deliberative assembly and parliamentary procedure.

In this publication, you can find reliable reference tables and explanations of procedures for legally binding assembly and general parliamentary law.  This reference helps for traditional, formal, and law-abiding procedure for law adoption.

It is the duty of the presiding officer to enforce the council’s rules and procedures, whether those procedures be that of the Robert’s Rules of Order, or something similar.   But in the interest of time and simplicity, it is great when an officer can use tools such as this “Chart of Parliamentary Procedure Motions” as a cross-reference during council meetings.  Here is a simplified list of motions and whether those motions are generally accepted as debatable, amendable, and what the required vote is. Read more >

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