Tag Archives: Technology

EOY Financial Statements

Common Mistakes on EOY Financial Statements

A2014-10-03O-Nas if the beginning of the new year—with all its accruals, deferred assets, and budget comparisons—wasn’t a big enough bugger, those in charge of end-of- year financial statements have one more obstacle in their year-end reporting: examining the financial reports for accuracy.

Thoroughly reviewing end-of-year reports to ensure accuracy and accountability is vital. With so many items and numbers to look at, that can be an overwhelming task, so we’ve compiled a list of the most common mistakes found on financial statements.

Common Mistakes on End-of-Year Financial Statements and Reports

Overlooking Expense Line Items. Read more >

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IP Addresses

Do you know yours and what it does?

I2014-10-03O-Nat was an almost laughable moment when we—a software company—were trying to explain to an outside technology-marketing consultant why she couldn’t inquiry her IP address to install a simple security feature. It made us realize: if the people we work with don’t fully understand IP addresses, there are
probably a lot of our clients who work on computers all day and still don’t quite understand them either!

What is an IP address?

The IP or Internet Protocol address is a unique numeric label assigned to your computer or smart machine, which allows it to communicate with other
devices on the Internet; sort of a telephone number for your computer. Read more >

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What is Cloud, in Five Letters

cloud-computing-626252_640 copy

How can five letters leave you so confused, like your head’s in the clouds? Well, when you’re talking about something that you can’t see, is indeterminable in size, and exists “in the clouds,” it’s understandable why people are confused by it. So, we’ve broken down the cloud in five letters:
C, L, O, U, D.

An Explanation of the Cloud in Five Letters (CLOUD)

C – Computing. Cloud, or more formally known as “cloud computing,” is the practice of using a network of remote servers, “the cloud,” to store, manage, and/or process data rather than on a local network server or a personal computer’s hard drive. Read more >

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Annual Service and Maintenance Fees—What Are You Getting and What Does Unlimited Really Mean?

In the early days of software programing, people purchased static products for a one-time flat fee. They ended up with tools that had little to no support, and quickly became outdated, requiring users to re-purchase new versions with annoying frequency. How many of us remember the days of purchasing a pricey software program, then feeling frustrated when the newer, better version hit the shelves only months later? The second you invested in a product, you were counting down the days until it became an outdated dinosaur. Thankfully, this scenario is quickly becoming a relic of the past. As technology has evolved, the best software utilities are products that constantly evolve to correct errors, stay up-to-date, and adapt to the fast-paced growth of industry standards. Read more >

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Things to Consider When Choosing a Mac vs. PC vs. Tablet

tablet-314153_640 copyBuying a new computer or device can be a challenge, especially with so many choices to choose from. Should you buy a Mac, PC, or tablet? Each has its own pros and cons, advantages and disadvantages, and things they can or can’t do.

There are many factors that should be taken into consideration when deciding what type of computer is best for your situation. For instance, tablets are great because they are small and mobile. Macs are secure, but everything is proprietary, so it can be difficult to find software and games that are compatible (in fact, Black Mountain Software is currently not compatible with Macs and Tablets). Read more >

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Must-Have Apps for Government Office Employees

appsDo you love your smartphone? Do you find yourself obsessed with apps? Then do we have something fun for you! It’s our favorite Apps for Government Employees.

  • Google Docs: The powerful suite of document creation and editing tools from Google. This Cloud-based services allows users to quickly create, revise, share and store documents, spreadsheets, and presentations from any location with internet access.
  • Ergonomics: This app gives office workers health tips, options for low impact stretches, and tracks activity levels. It also allows users to set notifications when it’s time to get up and stretch.
  • Trello: This popular project management tool is similar to Basecamp, but it’s free.
  • Read more >
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    Scholarship-Winner Binfet’s Essay on “The Role of Technology on Education.”

    Flat Classroom SkypeWhat role should technology play in education? That’s quite a big question for any one person to answer! And that is why we are so impressed with Kyla Binfet of West Yellowstone (MT) High School! She is the 2014 Black Mountain Software Scholarship winner for her essay “What Role Should Technology Play in Education?”

    Kyla is one of 260 applicants who applied for the 2014 Black Mountain Software $500 Higher Education Scholarship, available to Montana High School graduating seniors who plan to pursue higher education. With that $500 scholarship, Kyla will be attending Trine University in Angola, Indiana (formally known as Tri-State University). Read more >

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    Capital and Operational Cost Savings with a Cloud Solution

    High_above_the_Cloud_the_Sun_Stays_the_SameYou’ve probably heard a lot about the “Cloud” and how more cities, schools, and government agencies are using it because of reliability, data backup benefits, and cost.  But what’s the bottom line? In other words, what’s the total cost of ownership (TCO)?  Is it too good to be true, or are there true, tangible cost savings to be had by converting to Cloud?

    To understand the true savings benefits, we must breakdown the costs into two categories.  Attention accountants!  This one’s for you: Capital versus Operational Savings.

    Capital Cost Savings

    On the capital side, there is a variety of savings to be had because of the cost of software and upgrades. Read more >

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    Every Data Storage Device WILL Fail! What You Need to Know

    Replacing File:Handbuch Webdesign-InternetDate...Believe it or not, “Every data storage device will fail at some point in time. Every server will fail at some point in time. Every electrical grid will experience an outage at some point in time. And, every Internet Service Provider will experience an outage at some point in time.” — Thomas Toblin, 5 FAQs Municipalities Ask About Hosted Billing & Web Billing Software Providers for Utility Billing Services.

    These are the realities of data security, and why more people are looking at Cloud-hosted software in an effort to reduce data security risks.

    These vulnerabilities – and the potential to reduce them for our clients – are the very reason Black Mountain Software recently selected Amazon as our infrastructure-as-a-service partner for our hosted accounting and billing software. Read more >

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    5 Basic Cash Handling Principles and Procedures for Utility Providers

    Cash

    “Am I doing this right?”

    “I know we’ve ‘always done it this way’ but why?”

    These are the questions that run through the minds of cashiers and cash handlers in a utility company.  And that’s ok!  Why? Because there are answers to these questions!

    Though policies may differ slightly between organizations, there are some general and specific cash handling procedures that can be implemented to improve – or maybe even explain – your cash handling processes. These basic principles for proper management of receipts fall into five areas: 1) establishing responsibility, 2) segregating duties, 3) restricting access, 4) independent verification, and 5) document procedures. Read more >

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