Tag Archives: Tips

EOY Financial Statements

Common Mistakes on EOY Financial Statements

A2014-10-03O-Nas if the beginning of the new year—with all its accruals, deferred assets, and budget comparisons—wasn’t a big enough bugger, those in charge of end-of- year financial statements have one more obstacle in their year-end reporting: examining the financial reports for accuracy.

Thoroughly reviewing end-of-year reports to ensure accuracy and accountability is vital. With so many items and numbers to look at, that can be an overwhelming task, so we’ve compiled a list of the most common mistakes found on financial statements.

Common Mistakes on End-of-Year Financial Statements and Reports

Overlooking Expense Line Items. Read more >

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IP Addresses

Do you know yours and what it does?

I2014-10-03O-Nat was an almost laughable moment when we—a software company—were trying to explain to an outside technology-marketing consultant why she couldn’t inquiry her IP address to install a simple security feature. It made us realize: if the people we work with don’t fully understand IP addresses, there are
probably a lot of our clients who work on computers all day and still don’t quite understand them either!

What is an IP address?

The IP or Internet Protocol address is a unique numeric label assigned to your computer or smart machine, which allows it to communicate with other
devices on the Internet; sort of a telephone number for your computer. Read more >

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What is Cloud, in Five Letters

cloud-computing-626252_640 copy

How can five letters leave you so confused, like your head’s in the clouds? Well, when you’re talking about something that you can’t see, is indeterminable in size, and exists “in the clouds,” it’s understandable why people are confused by it. So, we’ve broken down the cloud in five letters:
C, L, O, U, D.

An Explanation of the Cloud in Five Letters (CLOUD)

C – Computing. Cloud, or more formally known as “cloud computing,” is the practice of using a network of remote servers, “the cloud,” to store, manage, and/or process data rather than on a local network server or a personal computer’s hard drive. Read more >

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When “Good” Back-Ups Go Bad—Will Your Data Really Survive An Unexpected Loss?

At BMS, we want our tools and services to empower our clients, and provide them with unparalleled functionality and trusted reliability. We strive to craft products that can be counted on to perform seamlessly each and every day. Sometimes, however, our clients face technological glitches that are outside of our control, resulting in unexpected data loss. Some causes of this loss include outdated technology, power outages, or viruses/malware. Regardless of the cause, a data loss can set their operations back days, and sometimes even weeks, thereby costing invaluable time and money.

BMS knows that, while data loss can happen to any client, the resulting headaches are 100% preventable. Read more >

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Is Your Customers’ Information Really Secure? Inadequate Policies May Be Putting You at Risk

Privacy and security are hot-button words right now. We’ve seen endless media reports of retail data breaches, hacking, and identity theft. As a result, the public places an increasing importance on the safety and security of their personal information. At BMS, we understand the challenges our clients face when it comes to creating and maintaining adequate security measures. We also know that sometimes, these measures become out-of-date or inadequate to meet new dangers. We encourage all of our clients to periodically assess their security protocols so that they feel confident that they are best serving their own customers. Here are some tips to consider for both physical and electronic data:

Physical Records and Information

  • Have a clearly defined protocol as to how physical records are kept and stored, as well as who has the authority to access them.
Read more >
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8 Tips to Get Your Family Back-to-School Ready

back to schoolWe are fast approaching what some parents rejoice as the most wonderful time of the year. A new school year is just around the corner, and before we wallow in the joy of occupied children, we still need to get both our kids and our homes ready. Here are eight tips that will help you start the school year off right:

  • Schedule any medical and dental checkups now. By getting these out of the way, you will avoid any missed school time for appointments, or jockeying for those limited after-school slots.
  • Make sure your kids completed any summer reading assignments or projects.
Read more >
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Enjoying The Season — Tips To Make The Most Of Your Summer

As the weather warms and our thoughts drift to lazy afternoons and backyard barbecues, our work environments sometimes seem more stifling than ever. We never outgrow that inner yearning for the freedom and adventure that summer brings, but we can also feel weighed down by those adult responsibilities as we face the same old, day-to-day tasks. However, your summer experience is all about mindset, and with a dash of planning and foresight, you can make the most of this season both on and off the job. Here are just a few tips to help you embrace this season to its fullest:

  • Plan any vacation time now—If you anticipate taking any vacation time this summer, schedule it with your work team as soon as possible.
Read more >
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How To: Have A Positive Attitude in 32 Words

positive thoughtsA Guest Blog for Your Enjoyment…

Have you ever wondered why some people get sick more often than others? Stress has long been attributed to both mental and physical health, but some believe there’s even more to it.

In fact, in my small little spiritual circle, there appear to be members who are immune to everything. This sort of immunity seems to suggest we have a little more control over our mood and destiny than we commonly believe.

In the last century, a Japanese gentleman named Mikao Usui developed a modality to help the willing student realize his potential to help others with healing. Read more >

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Software Tools for Utility Billing Clerks’ Many Hats

Amsterdam_-_Hats_-_0931When that utility bill comes to a customer’s mailbox, it looks so simple: usage, charges, balance and due date. Perhaps it contains a message about upcoming events or holiday service schedules. But does the customer ever visualize the person who produced and touched the document they now behold?

Who is that person?

In a tiny town, it could be the same person who records the decisions made at City Council meetings, maintains the municipal budget and drives the school bus. In a larger operation, paper bills might be handed off to a mailroom clerk for processing.

Many people (or one person with mega-many hats) often contribute to the complex bundle of scheduled procedures that enable water to flow when the faucet is turned on. Read more >

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10 Tips for Spring Cleaning Your Office

A few of us at Black Mountain Software recently packed up our desks and cabinets and moved to new office spaces in our building.  Among the dust and stacks of old papers and files, we found that we were long overdue for a little document scanning, paper recycling, and uncluttering.  What better time than spring, to…well, spring clean the office!  So that’s exactly what we did.

Spring cleaning your office doesn’t just mean clearing off a suitable workspace.  Check out our ten ideas for adding a spring cleaning touch to your office, as inspired by our own spring cleaning efforts!

10 Ideas for Spring Cleaning Your Office:

1. Read more >

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